Purchasing Coordinator

6 months ago

Melbourne, Australia FleetPartners Full time

**ASX 300 listed financial services organisation**:

- **Flexible & hybrid working arrangements**:

- **Melbourne location**

**Do you want to**:

- work in an organisation where 98% of all team members believe that their manager genuinely cares about their well-being and feels valued?
- understand the strategic direction of your organisation and how your effort contributes to success?
- work in an inclusive environment who is proudly a WGEA Employer of Choice for Gender Equality?
- work for a climate Active CERTIFIED Carbon Neutral fleet management organisation?
- be recognised and rewarded for your performance?
- work for an organisation where ‘C-A-R-E’ are their values?
- have career opportunities, a voice that’s heard, and a fast-paced, dynamic yet flexible working environment?

If so, then FleetPartners Group might be the place for you.

FleetPartners Group is an ASX 300 listed financial services, vehicle management, and employee benefits company. We support all types and sizes of businesses to acquire and effectively manage their vehicles, with over 93,000 vehicles currently under management. We also help everyday Australians to maximise their salary by administering employee benefit programs and help them to get into the car of their dreams.

**Who we’re looking for**:
The Purchasing Coordinator role is a pivotal role within a growing and dynamic team, enabling opportunities for professional and personal growth in an organisation focused on being an employer of choice. Workplace flexibility is further offered to cater for individual needs.

**What you’ll be doing**:
Daily Responsibilities:

- Responsible for the efficient and accurate management of all asset orders, ensuring the procurement of vehicles is aligned with the company’s / supplier’s guidelines - meeting all SLA’s / KPI’s.
- Vehicle Ordering and supplier acceptances.
- On Time Delivery management - efficient management of the order pipe, including clear and concise updates to both internal and external stakeholders.
- Vehicle confirmation process
- Vehicle Delivery Process
- Off Lease / vehicle return management
- Manage the purchasing inbox enquiries within the required time frames.
- Customer service responsibilities to both the client (employers) and the customers (employees).
- Exhibiting the Eclipx Group Core values - Leading by example at all times, promoting the positive, professional and unique image of The FleetPlus Group

Innovation / Continuous improvement activities:

- Monitor the overall performance of dealers in accordance with FleetPlus Group service level requirements.
- Responsible and accountable for the functional purchasing process, including the effective communication across the relevant internal departments and external suppliers.
- Problem Solve vehicle delivery irregularities.
- Negotiate prices with dealers to ensure cost effective solutions to the Group and its customers.
- Optimisation of purchasing procedures to maximise efficiency and turnaround of quote requests.

**Requirements**:

- Established relationship and external supplier management skills.
- Experience in Customer service roles
- Demonstrated leadership capability.
- Lives a customer service ethos
- Capable of high engagement with stakeholders
- Medium knowledge of Microsoft Excel
- Background in utilisation of ERP systems including catche and Drive.
- Experience in delivering SLAs
- Automotive / product experience
- Financial operations background
- High Level of Problem-Solving capabilities
- Project management
- Process Mapping abilities
- Intellectual dexterity
- Motivation and tenacity
- Ongoing short
- and long-term goal orientation
- Effective time management and personal coordination
- Negotiation skills - influence and persuasion
- Personal conduct, behaviour, and performance
- Diligence to follow process.
- Eye for accuracy

**Benefits**
- 7 additional days of annual leave per year.
- 16 weeks paid parental leave for primary careers, regardless of gender and with no minimum tenure and 4 weeks paid leave for secondary carers.
- a ‘Dress for your Day’ policy.
- flexible and hybrid working arrangements.
- an extensive range of other employee benefits.

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