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Executive Assistant
1 month ago
**Company Description**
At Visa, your individuality fits right in. Working here gives you an opportunity to impact the world, invest in your career growth, and be part of an inclusive and diverse workplace. We are a global team of disruptors, trailblazers, innovators and risk-takers who are helping drive economic growth in even the most remote parts of the world, creatively moving the industry forward, and doing meaningful work that brings financial literacy and digital commerce to millions of unbanked and underserved consumers.
As a member of a high-performing and supportive unit, the Executive Assistant role connects you to every team in the Australia, New Zealand & South Pacific region and Visa’s offices globally. Through this exposure you’re empowered to grow your Visa knowledge, learn and expand your skill sets so as to advance your career at Visa. This role also gives the ability to connect and grow your network with varied and different functions across Visa globally.
You're an Individual. We're the team for you. Together, let's transform the way the world pays.
What an Executive Assistant at Visa does:
- Provide a high standard of operational and administrative support.
- Closely monitor and manage a complex and highly fluid calendar. Manage requests from all levels of business and external partners. Use sound judgement and understand what the key priorities are.
- Proactively plan and coordinate regular and ad hoc complex stakeholder meetings across multiple time zones.
- Plan and execute Client events as required. Working with key internal stakeholders, external stakeholders and creative agencies.
- Build and maintain effective and cooperative business relationships with internal stakeholders and external clients including merchants, financial institutions and other third-party partners.
- Oversee logistics for global client study tours, domestic and international travel bookings and event management while anticipating and managing any potential conflicts.
- Coordinate, plan and manage administrative logistics for offsite team-building events, and other employee engagement related activities. Capable and creative thinking required when planning events.
- For client meetings ensure the office environment is meeting ready, pre-register incoming guests, oversee room set up including equipment, catering orders, deliveries & set up. Post meeting, ensure the room is clean and reset for other users, clean away catering.
- Embrace new technologies and support Leadership Team members and their teams with adoption.
- Work closely with admin teams across the organization, this includes the ANZSP business, Asia Pacific and United States.
- Work with sourcing and controllership teams and ensure key internal controls, policies and procedures are adhered to and completed when engaging with suppliers and vendor contactors.
- Credit card expense management, including travel and entertainment expense reconciliation via Concur, goods and services purchasing via Ariba and timely invoice processing.
- Support team functions and activities to help build culture, such as team meetings, offsites and other client activities.
- Build and deliver improved capabilities for the business by analyzing existing processes, investigating gaps and pain-points, identifying and testing solutions, tracking key measures of success, providing training and documenting procedures.
- Liaise with cross functional teams globally to discover new technologies and create recommendations.
**Qualifications** What you will need**:
- A background in providing strong administrative support to leaders and their teams.
- A Diploma of Business Administration or equivalent.
- Have strong client relationship and communication skills with a high level of discretion and sensitivity when dealing with confidential matters.
- Have strong organizational skills.
- Be confident with the ability to influence and negotiate with others.
- Have excellent verbal and written communication skills.
**What will also help**:
- An interest in payments, product management, marketing and sales disciplines.
- An interest in managing and coordinating resources, timelines and deliverables.
- Demonstrated ability to exercise sound judgement and lateral thinking when setting priorities and interacting with internal and external stakeholders.
- Individual must be a confident, self-starter, solutions focused and a friendly communicator with the desire to add value at different levels of the organization.
- Have strong business acumen and sound judgement with the ability to prioritize and effectively switch tasks across the day.
- Act with integrity and show care for their colleagues.
- Be resourceful with the ability to work and adapt in a dynamic environment, recognize priority issues and respond accordingly.
**Additional Information** What can you expect from Visa?**
- Competitive compensation.
- A flexible work environment with the opportunity to work from home two
