Administration Coordinator

3 weeks ago

Ballarat, Australia Schools (Government) Full time

Location: Western Region | Ballarat

Job type: Full time / From 15/04/2024

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 1407892

**Selection Criteria**:
1. Demonstrated knowledge and understanding of DE guidelines.

2. Demonstrated high level written and oral communication skills with an ability to relate effectively with teaching and support staff as well as students, parents, external providers and the wider school community.

3. Demonstrated ability to provide high-level administrative support and manage competing work demands in a timely manner.

4. Demonstrated capacity to work and collaborate with others in a team environment, displaying initiative, accuracy, reliability and maintain confidentiality.

5. Demonstrated commitment to professional development and growth.

**Role**:
The Integrated Services Team Office Manager provides administration support across all areas of Integrated Services to ensure compliance with Department of Education procedures and local school policy, as well as effective service delivery for students.

**Responsibilities**:
NDIS:
Process requests from NDIS therapists to complete observations and attend meetings on-site (Part A and Part B NDIS process)

Create licensing agreements for NDIS therapists seeking to deliver onsite therapy (Part C NDIS process)

Manage therapy space booking system

EXTERNAL LIAISON:
Collate and enter Lookout data for students in Out of Home Care (OOHC)

Oversee OOHC SSG meeting schedule and care team meeting schedules

Manage requests for archived information from past students and external agencies

IST DOCUMENTATION:
Contribute to the development of policies and procedures regarding Integrated Services based on existing practice and DET guidance

Oversee compliance and implementation of the Privacy Act within IST including consent to share information and storage of confidential information

Develop, implement, and provide training regarding Compass processes for IST-related record-keeping and communication

Contribute to Disability Inclusion processes and documentation

Overseeing school health records administration in according with DET policy and local school policy.

WORK TRACKING:
Manage behaviour data collection and monitoring

Oversee workload allocation and management of IST staff using work tracker to inform planning for needs across the school

Support with IST recruitment

Liaise with ES Leaders and LTs regarding IST absences

Manage Allied Health work allocations

MEDICAL ADMINISTRATION:
Oversee school training schedule

**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
**Child Safe Standards**:
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
**DE Values**:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
**Other Information**:
**What Can You Expect From Our School?**

Our school has a strong focus on assisting our students to reach their full potential. We are committed to the development of our Staff with professional development programs offered in learning, teaching and leadership.
You will be part of a vital, stimulating and challenging learning environment. The skills you bring to this environment will be accepted and used.
Our school has an excellent School Council and we share a good relationship with our broader school community.

**Other Information**:
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.

**Preparing Your Application**:
You are also requested to name two confidential referees that we can contact for further information regarding your suitability for employment and who can verify your child-safe bona-fides.

**Our Selection Process**:
After the closing date, our selection panel will meet and consider the material forwarded by applicants. The panel will short list applicants for interview, interviews will be conducted and referees contacted prior to a decision being made

**Conditions of Employment**:

- All staff employed by the Department and schools have access to a broad range of employment conditions and working a

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