Administrative Coordinator/paralegal
5 months ago
Location: Western Region | Ballarat
Job type: Full time
Organisation: Grampians Health
**Salary**: Salary not specified
Occupation: Administration/Secretarial, Legal
Reference: 17815
**About Grampians Health**
Grampians Health was established 1 November 2021, bringing together Edenhope and District Memorial Hospital, Stawell Regional Health, Wimmera Health Care Group and Ballarat Health Services to deliver safe, sustainable, healthcare tailored to changing workforce and community needs, for the long term.
This partnership follows years of strong collaboration and close partnerships between the four health services. Together, we will deliver better healthcare, enhance services and advance careers, closer to home, now and into the future.
A career with Grampians Health means you are connected and are part of a team providing quality healthcare to rural and regional communities. Our communities are diverse, as is our workforce, with expert clinical staff from across the world choosing to live and work in our beautiful region.
Grampians Health provides acute, maternity, mental health, allied health, aged care, administration and support services. This means your career will be as diverse and rewarding as you strive to be.
**About the role**
We're seeking expressions of interest from legal administrative officers, paralegals or administrativeofficers from similar fields. We can offer meaningful, values based work in a fun and caring environment. Our office manages a broad range of legal work, including contracts, health law, privacy, Freedom of Information, reporting obligations, consent to treatment, family law and children’s law issues relevant to Grampians Health functions, corporate governance, commercial and regulatory issues, intellectual property and leases of real property, insurance, statutory interpretation, probity and procurement, policies and procedures. As the Administrative Coordinator/Paralegal, you'll be responsible for supporting our General Counsel and growing team of lawyers in their duties, and managing our office administrative processes.
**Key Responsibilities**
- Provide accurate, organised and efficient administrative support for the effective operation of the Legal Services office, including the day-to-day challenges that come along with it.
- Collect and compile information to support the development of documentation and reports.
- Respond promptly to internal and external enquiries and routine requests for legal information, escalating any issues as necessary, to ensure the provision of accurate information (e.g. subpoenas, request for legal advice/contract review, medico-legal matters, Freedom of Information, Police/Coroner/CCYP requests).
- Update records and databases, complying with records management processes, to ensure information is accurate, stored correctly and accessible.
**Skills and experience**
- Proven experience in providing administrative service in legal office environment.
- Experience with complex document management system (corporate documents) and sensitive record keeping systems.
- Proficiency in Microsoft Office, with expertise in Microsoft Word, Outlook, PowerPoint, Teams and Excel in relation to supporting the management of a legal office environment.
- Initiative, willingness to learn and try new things. Be comfortable in a new and growing team.
**Grampians Health Culture & Benefits**
At Grampians Health, we recognise our staff are our greatest asset. We are committed to providing a safe and healthy environment for our staff, patients, residents, visitors, volunteers and contractors at all sites.
- Flexible work arrangements
- Salary packaging for living expenses such as rent/mortgage plus meals, entertainment & holidays
- Discounted on-site parking
- Access to discounted health club membership
- Staff rewards and recognition programs
**Ballarat Region**
Ballarat is the largest centre in Western Victoria and the states fastest growing inland city. Dubbed Australia’s most liveable city in 2020, Ballarat is home to first class education, fine dining and boutique shopping. Uniquely located within easy access to Melbourne, Geelong, Bendigo and the Western district, Ballarat is blessed with some of Australia’s most significant heritage buildings and natural landscapes.
**How to apply**
Click **APPLY** or contact Laura Hartmann, General Counsel on 0448 447 425 for a confidential discussion.
All employees must be willing and able to wear Personal Protective Equipment (PPE) when required, which at a minimum is a surgical mask. Additional PPE requirements are role-dependent.
- Grampians Health is a child safe organisation, committed to the safety and wellbeing of all children and young people._
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