Maintenance Administrator

3 days ago

Ballarat, Australia Service Stream Full time

Primary Location

Ballarat, VIC
Job Description Summary

Service Stream’s Utilities division are currently seeking an Administrator to join our Ballarat team
About the Role

About the Opportunity

Service Stream’s Utilities division are currently seeking an Administrator for our ongoing maintenance services, to join our Ballarat team supporting civil, mechanical and electrical maintenance in the region.

If you are a self starter, can work autonomously, and in a team doing interesting and innovative work, to the highest quality, with high quality equipment and high quality people, then this may be the job for you.

Join a small local team, for a large national company, providing essential services for the community by maintaining and upgrading water and wastewater infrastructure across the Central Highlands, and Western region.

Nature of position: Full Time

Location: Ballarat VIC

Reporting Line: Contract Manager

Key Responsibilities

This role is responsible for supporting Works Coordinator with the maintenance and upgrades of civil, mechanical and electrical infrastructure associated with water and wastewater infrastructure including instrumentation and telemetry.

For this role you will be responsible for the following
- Supporting the M&E Works Coordinator
- Review and manage maintenance and inspection documentation in both Service Stream and Client Systems
- Workorder flow management
- Work order review, with a focus on note clarity and timesheet conformance.
- KPI measurement and reporting
- Minor component procurement
- Support other core administration activities such as payroll, accounts receivable and accounts payable
- Work closely with our client to jointly develop systems and processes

About You

Do you value your safety, and that of your co-workers? Does mechanical and electrical systems interest you? Do you have experience working with trades? Are you good with technology? Do you love a good spreadsheet and a well maintained database?

For this role, we require an individual
- The right to work in Australia
- Prior experience in maintenance, as an Administrator, Administration Assistant, Office Manager and/or Personal Assistant (required);
- Prior experience in the above within an Engineering and/or Civil Constructions environment (advantageous);
- Valid Drivers license (required)
- Good Communication Skills
- Strong Practical Acumen
- Intermediate-Advanced skills in MS Word, MS PowerPoint and MS Outlook (essential);
- Advanced skills in MS Excel (essential);
- Working knowledge of finance/accounting packages; (preferable);
- Working knowledge of Greentree (advantageous);
- Methodical and efficient in processing large volumes of information;
- Self-starter including ability to prioritise own workload based on requirements of the business and adapt to any changes within that;
- Diligence in maintaining employee and commercial confidentiality;
- Customer service skills including ability to deal diligently, patiently and professionally with employees and other stakeholders;
- Analytical with ability to identify and suggest areas for process improvement and drive efficiency;
- Forklift Ticket (advantageous)

**Benefits**:

- A flexible work schedule.
- Opportunities for growth and development in a leading ASX-listed company.
- Access to exclusive employee rewards and discounts at major retailers across Australia.

About Us
- ServiceStream, together with its subsidiaries and affiliates, is a leading national service provider to develop and operate Australia's essential communications, energy and water networks in the telecommunications, utilities and transport industries. We specialise in the design, construction and maintenance of new and existing networks, and deliver end-to-end engineering and asset management solutions on behalf of our blue-chip client base._
- ServiceStream is committed to building a workplace culture that values diversity and inclusion. We actively promote the employment of Aboriginal and Torres Strait Islanders, people with a disability, LGBTQI and other diverse groups to strengthen relationships and benefit our people, clients, and communities._
- ServiceStream are a signatory to the Veterans Employment Commitment. We value the skills and experience of ex-ADF members and their partners and will strongly consider veterans who meet the key criteria for our employment opportunities._
Department

Administration

How to Apply

  • MDM Administrative Specialist

    5 days ago

    Ballarat, Victoria, Australia Grampians Health Full time

    About the RoleWe are seeking a skilled MDM Administrative Specialist to join our team at Grampians Health. In this role, you will provide critical support to our Cancer Services Multidisciplinary Meetings (MDMs) by documenting treatment discussions and recommendations for cancer patients.You will also be responsible for providing IT and administrative...

  • Manufacturing Maintenance Assistant

    1 week ago

    Ballarat, Australia Haymes Paint Full time

    **If you would like to work with an iconic Ballarat brand and family that's grown to be a national leader - and is still expanding, this is an opportunity not to be missed!** - Do you enjoy working in a manufacturing environment? - Do you gain a sense of satisfaction from keeping facilities and equipment in good operating condition? - Are you prepared to...

  • Outcome Administrator

    1 week ago

    Ballarat, Australia melba support services Full time

    **Part-time Role - 20 hours per week - flexible hours.** **About Melba** This year will be Melba’s 50th anniversary of providing exceptional, uncompromising, truly individualised services to people with disabilities. We are renowned for placing the 1,400 people we support in the centre of everything we do. We operate throughout Victoria and we’re still...

  • Administration Assistant

    4 weeks ago

    Ballarat, Australia Grampians Health Horsham and Dimboola Full time

    Location: Ballarat Central, VIC, AU, 3350 **Administration Assistant - Emergency** **Fixed Term Part Time (until 8/3/2026)** **About the Role** Grampian Health Ballarat is a leading healthcare provider committed to delivering high-quality care to our community. We are currently seeking a motivated and highly organized individual to join our team as an...

  • Administration Assistant

    4 weeks ago

    Ballarat, Australia Ballarat Health Services Full time

    Ballarat Central, VIC, AU, 3350 **Administration Assistant - Emergency** **Fixed Term Part Time (until 8/3/2026)** **About the Role** Grampian Health Ballarat is a leading healthcare provider committed to delivering high-quality care to our community. We are currently seeking a motivated and highly organized individual to join our team as an Emergency...

  • Clinics Administrator

    1 week ago

    Ballarat, Australia Grampians Health Full time

    Location: Western Region | Ballarat Job type: Full time Organisation: Grampians Health **Salary**: Salary not specified Occupation: Administration/Secretarial Reference: 17425 **Clinics Administrator, Specialist Clinics** **Grade 4 (HS4) From $42.34 hourly rate** **80 hours fortnight, monthly ADO** **About Grampians Health** Grampians Health was...

  • Client Care Representative Clinical Administration

    2 days ago

    Ballarat, Australia Sonova Full time

    Who we are In a life without sound, our work provides meaning. As a leading provider of innovative hearing care solutions, we are not just a company that makes products: we are a team on a mission to help people enjoy the delight of hearing. To enable a life without limitations, we - through our core business brands Phonak, Unitron, Hansaton, Advanced...

  • Clinical Documentation Clerk

    5 days ago

    Ballarat, Victoria, Australia Grampians Health Full time

    Key ResponsibilitiesDocument treatment discussions and recommendations for cancer patients.Provide IT and administrative support to ensure efficient meeting operations.Coordinate calendar invites, reports, and communications with clinicians.Ensure high-quality data entry and database maintenance.This role is ideal for an organised and detail-oriented...

  • Medical Data Coordinator

    5 days ago

    Ballarat, Victoria, Australia Grampians Health Full time

    Grampians Health is seeking a Medical Data Coordinator to support Cancer Services Multidisciplinary Meetings (MDMs). These meetings bring together healthcare professionals to discuss and plan cancer treatment pathways. This role is crucial in ensuring accurate documentation, IT support, and smooth coordination of meetings.The successful candidate will be...

  • Business Support Officer

    30 minutes ago

    Ballarat, Australia Department of Justice and Community Safety Full time

    Utilise your administrative expertise to provide support and advice to the Worker Screening Unit branch - A Fixed-Term, Full-Time opportunity to work with a high-performing and passionate team in the Victorian Public Service - VPS Grade 3: $73,842 - $89,661 plus superannuation. **About the Business Unit**: **About the Role**: The Business Support Officer...

  • Enquiry, Administration and Reception Support

    2 weeks ago

    Ballarat, Australia Melba Support Services Full time

    Permanent Part Time - Ballarat, VIC - and other locations around Victoria as required by Melba - Salary on offer + Not-for-Profit Salary Packaging - Join a values-oriented Human Rights Organisation **About Us**: For over 50 years Melba Support Services has been providing services to people with disability that focus on supporting people to dream big,...

  • Project Assistant

    2 weeks ago

    Ballarat, Australia Ingenia Communities Full time

    You might not have heard about Ingenia before, and we tend to fly under the radar. Once you take a look into our dynamic, incredibly fast growing (ASX 200) business with a culture of creating community you'll be surprised by all the opportunities you'll find.- We are a leading Australian property group that own, operate and develop a fast-growing portfolio...

  • Finance Systems Support Officer

    4 weeks ago

    Ballarat, Australia Grampians Health Horsham and Dimboola Full time

    Location: Ballarat Central, VIC, AU, 3350 **About the role** We are seeking a proactive and detail-oriented Finance Systems Administrator to join Grampians Health. Reporting to the Manager - Finance Systems, you will play a crucial role in maintaining and enhancing our financial systems to ensure efficient and accurate financial data management. In this...

  • Preventative Works Supervisor

    6 days ago

    Ballarat, Australia Central Highlands Water Full time

    Position Description Central Highlands Water - Integrity _ - Teamwork- Leadership _ - Care**Preventative Works Supervisor **Classification **Band, Central Highlands Water Enterprise Agreement **Team **Maintenance Delivery (Civil Maintenance) **Division **Capital Delivery & Networks **Work location **Learmonth Road, Ballarat **Employment type **Up to...

  • Receptionist/customer Service Rep Full Time

    1 week ago

    Ballarat, Australia Derrimut 247 Gym Full time

    **The Organisation** Derrimut 24:7 Gyms are the fastest growing and most renowned Gyms in the Southern Hemisphere! It is a one stop shop for everything fitness! We are home to first-rate, champion exercise equipment brands, a supplement and gym gear superstore, and high-protein meal packs. Select locations offer extensive group fitness classes, a ladies...

  • Gardening Supervisor

    1 minute ago

    Ballarat, Australia Ballarat Health Services Full time

    **Gardener Supervisor** **Permanent Full Time - 80 Hours per fortnight (with ADO)** **About Grampians Health** Grampians Health was established 1 November 2021, bringing together Edenhope and District Memorial Hospital, Stawell Regional Health, Wimmera Health Care Group and Ballarat Health Services to deliver safe, sustainable, healthcare tailored to...

  • Systems Admin Officer

    4 weeks ago

    Ballarat, Australia Grampians Health Full time

    Location: Western Region | Ballarat Job type: Full time Organisation: Grampians Health **Salary**: Salary not specified Occupation: Accounting, IT and Telecommunications Reference: 17387 **Finance Systems Officer** **$83,663.20 p.a** **80 hours per fortnight including a monthly ADO** **About Grampians Health** Grampians Health was established 1...

  • Corporate Secretary

    3 days ago

    Ballarat, Australia Central Highlands Water Full time

    **Corporate Secretary** **Classification **Executive Management Contract **Team, unit **Managing Directors Office **Division **Executive Management **Work location **Learmonth Road, Ballarat **Employment type **Up to Full-time Hours, Permanent Flexible options available: part-time work, purchased leave, varied start and finish times, working from...

  • Works Supervisor

    6 days ago

    Ballarat, Australia Department of Transport and Planning Full time

    Location: Western Region | Ballarat Job type: Full time Organisation: Department of Transport and Planning **Salary**: $74,581 - $90,740 Occupation: Construction Reference: 1623 **About the Role** - Full-time ongoing opportunities (flexibility available). - Salary: $74,581.00 - $90,740.00 + 11% superannuation. - Locations across Victoria: Ballarat,...

  • Finance Systems Support Officer

    4 weeks ago

    Ballarat, Australia Ballarat Health Services Full time

    Ballarat Central, VIC, AU, 3350 **About the role** We are seeking a proactive and detail-oriented Finance Systems Administrator to join Grampians Health. Reporting to the Manager - Finance Systems, you will play a crucial role in maintaining and enhancing our financial systems to ensure efficient and accurate financial data management. In this role, you...