Executive Assistant

5 days ago

Osborne, Australia BAE Systems Full time

**At BAE Systems Australia**

Do interesting work that MATTERS

ENJOY what you do

GROW your career

Be YOU

We work in a thriving sector - one that puts us at the forefront of exciting and meaningful work. Every day we push boundaries to produce some of the world's most innovative and ground breaking technology. Individually we all contribute to our success. Collectively we make the impossible possible.

Recognised for delivering projects of global and national significance that help keep Australia safe, it is our shared passion that shapes our culture, and our people that make it a great place to work.

We currently have a rare and rewarding opportunity to work with us as an Executive Assistant (EA) supporting our Managing Director (MD) - Maritime, where you will use your exceptional EA skills to ensure they are always prepared and never miss a deadline or action. You will be responsible for the provision of high level, confidential and efficient administrative support. The position is essential to the efficient running of daily operations and coordination of events and programs of work.

This is based out of our Osborne Shipyard office in South Australia.

**Key responsibilities will include**:

- Coordinating regular internal reporting requirements ensuring responsibilities are met
- Liaising with the outer offices of Global Executive Committee members, Board Members, Senior Government and Australian Defence Force (ADF) Leaders where necessary to coordinate meetings, reporting, visits and any other relevant matters. As directed, co-ordinate VIP and general visits hosted by the MD Maritime including logistics of travel, meeting rooms, presentations and catering
- Travelling with the MD Maritime as required providing on the ground, agile support meeting the evolving needs of the executive office
- Coordinating complex international, interstate, and intrastate travel arrangements in accordance with the Travel Policy. Responsibilities include preparing comprehensive travel packs and itineraries, as well as managing the reconciliation of monthly expenses with precision and efficiency. This may also include obtaining relevant visas, security clearances and other necessary authorisations
- Providing high-level administrative support for executive meetings, including preparing detailed agendas and meeting packs, coordinating catering arrangements, accurately recording minutes, and documenting actionable items with accuracy and attention to detail.
- Building excellent relationships with both internal and external stakeholders with a high level of professionalism at all times
- Developing appropriate systems, procedures and controls to enhance the accuracy, timeliness and presentation of work

**About YOU**

**You'll have**:

- Over 5 years of extensive experience providing high-level support to C-Suite executives in a corporate environment
- An ability to exercise initiative and judgement whilst maintaining strict confidentiality and discretion
- The ability to recognise and deal discreetly with sensitive matters and demonstrate integrity
- Have a positive and professional manner and be relied upon to deliver results with a 'can do' approach
- Strong attention to detail and accuracy
- Excellent written and verbal communication skills
- Team orientated with the ability to work with a variety of people
- Be a motivated self-starter with excellent time management skills and ability to prioritise workload
- Advanced knowledge of Microsoft Office suite, especially in Outlook, Word, Excel and PowerPoint and experience with SharePoint
- Some out of hours work may be required

**About US**

You will be joining a workplace that truly cares about your wellbeing.

Our people are diverse and we value the variety of perspectives this brings, we know that a culture that is inclusive and fosters a sense of belonging is a place we can all make the most of our unique talents and be our best.

As Australia's largest defence company in a rapidly growing sector, you will be connected into a global team and encouraged to explore where your career might take you whether that is a traditional career path or squiggly one, there are infinite possibilities for you at BAE Systems Australia.

BAE Systems recognises the sacrifices of those who have served our Nation and their families. We support our veteran community through our internal veteran network (VetNet Australia) and strong charitable partnerships, internal offerings including reserve service leave, a Veteran Mentoring Program and other exclusive offerings available through our strategic partners.

We are proud to be recognised as an employer of choice for women by WORK180.

**Clearances**

As a Defence security clearance is required for this role, applicants must be Australian citizens and either possess or be eligible to obtain and maintain appropriate clearances. Further information regarding security clearances.

  • General Manager Operations Execution

    6 months ago

    Osborne, Australia ASC Pty Ltd Full time

    ASC is Australia’s submarine company. We built the Royal Australian Navy’s Collins Class submarines, sustain them, and are now delivering their Life of Type Extension to increase the boats’ service lives. We have also been selected by the Australian Government to sustain and jointly build the nation’s nuclear-powered submarines - the largest and most...

  • Administration Assistant: Ssn Aukus

    1 month ago

    Osborne, Australia ASC Pty Ltd Full time

    975419- Osborne- Administration- Full time- Closing on: Dec 20 2024Administration Assistant: SSN AUKUS BUILD PROGRAM ASC is Australia’s submarine company. We built the Royal Australian Navy’s Collins Class submarines, sustain them, and are now delivering their Life of Type Extension to increase the boats’ service lives. We have also been selected by...

  • Showroom Assistant

    1 month ago

    Osborne Park, Australia FREEDOM Furniture Full time

    Showroom Assistant - Shape Beautiful Spaces at Freedom Why You'll Be Excited About This Role Step into a role where your eye for detail and passion for design can truly shine. As our new Showroom Assistant, you'll be the backbone of the store by following planograms and directions, enabling our Visual Merchandisers to be a creative force to build beautiful...

  • Linemarking Assistant

    6 months ago

    Osborne Park, Australia Linemarking and Signs WA Full time

    **Company Overview**:We're a growing team looking for a motivated individual to join us in our mission to create precise and impactful line markings for various sites. If you're seeking a dynamic role that breaks away from the conventional 9-5, this is the perfect opportunity. **Role Overview**:As a Line Marking Assistant, you'll work closely with our lead...

  • Linemarking Assistant

    6 months ago

    Osborne Park, Australia Linemarking and Signs WA Full time

    **Company Overview**:We're a growing team looking for a motivated individual to join us in our mission to create precise and impactful line markings for various sites. If you're seeking a dynamic role that breaks away from the conventional 9-5, this is the perfect opportunity. **Role Overview**:As a Line Marking Assistant, you'll work closely with our lead...

  • Administration Assistant: Ssn Aukus Build Program

    1 month ago

    Osborne, Australia ASC Pty Ltd Full time

    975419- Osborne- Administration- Full time- Closing on: Dec 20 2024ASC is Australia’s submarine company. We built the Royal Australian Navy’s Collins Class submarines, sustain them, and are now delivering their Life of Type Extension to increase the boats’ service lives. We have also been selected by the Australian Government to sustain and jointly...

  • Administration Assistant: SSN AUKUS Build Program

    1 month ago

    Osborne, Australia ASC Full time

    ASC is Australia’s submarine company. We built the Royal Australian Navy’s Collins Class submarines, sustain them, and are now delivering their Life of Type Extension to increase the boats’ service lives. We have also been selected by the Australian Government to sustain and jointly build the nation’s conventionally armed, nuclear-powered submarines...

  • Personal Assistant

    6 months ago

    Osborne Park, Australia West to West Group Full time

    At West to West Group, we take pride in creating innovative solutions for our clients and developing our people in a high-performing and agile culture. We are in an exciting period of growth and now seeking equally motivated individuals to be part of our future success. We are now seeking an experienced, energetic, all-rounder to be the face of our...

  • Gym and Fitness Assistant

    6 months ago

    Osborne Park, Australia Mineral Resources Full time

    Osborne Park, WA, Australia, 6017- Full Time- Play VideoMinRes is a top 50 ASX mining services company with a strong pipeline of projects that will drive unprecedented growth over the next five years. Our people are the foundation of our success, and we offer attractive salaries and benefits, opportunities for career advancement and world-class workspaces...

  • Training and Development Specialist

    4 weeks ago

    Osborne, Australia BAE Systems Full time

    About BAE Systems AustraliaWe are a leading defence company in Australia, recognised for delivering projects of global and national significance. Our mission is to keep Australia safe through our innovative solutions and cutting-edge technology.The Training and Development Specialist will be responsible for assisting the IM&T functional Project Managers...

  • Submarine Build Program Manager

    4 weeks ago

    Osborne, Australia ASC Full time

    **Unique Career Opportunity in Australia's Defence Industry**ASC, a leading Australian defence company, offers an exciting career opportunity for a Project Coordinator to join their team in Adelaide, South Australia. As part of the pioneering SSN AUKUS Build Program, you will play a key role in delivering an essential sovereign capability for Australia.The...

  • Project Coordinator: Submarine Build Program Specialist

    4 weeks ago

    Osborne, Australia ASC Full time

    About the RoleWe are seeking a highly skilled Project Coordinator to join our team in Adelaide, South Australia. As a key member of our SSN AUKUS Build Program, you will be responsible for supporting the delivery of this complex and innovative project.Key ResponsibilitiesProject Planning and CoordinationYou will assist in the planning, coordination, and...

  • Project Coordinator

    3 months ago

    Osborne, Australia ASC Pty Ltd Full time

    ASC is Australia’s submarine company. We built the Royal Australian Navy’s Collins Class submarines, sustain them, and are now delivering their Life of Type Extension to increase the boats’ service lives. We have also been selected by the Australian Government to sustain and jointly build the nation’s nuclear-powered submarines - the largest and most...

  • Project Coordinator: SSN AUKUS Build Program Manager

    4 weeks ago

    Osborne, Australia ASC Full time

    About the OpportunityThis role offers a unique chance to work on the pioneering SSN AUKUS Build Programme, delivering an essential sovereign capability for Australia. The Project Coordinator will support the delivery of the SSN AUKUS Build Programme, and other programme support activities as required.ResponsibilitiesSupport effective planning, coordination,...

  • Project Coordinator: Ssn Aukus

    1 month ago

    Osborne, Australia ASC Pty Ltd Full time

    975420- Osborne- Program / Project Management- Full time- Closing on: Dec 20 2024Project Coordinator: SSN AUKUS BUILD PROGRAM ASC is Australia’s submarine company. We built the Royal Australian Navy’s Collins Class submarines, sustain them, and are now delivering their Life of Type Extension to increase the boats’ service lives. We have also been...

  • Project Coordinator: Ssn Aukus Build Program

    1 month ago

    Osborne, Australia ASC Pty Ltd Full time

    975420- Osborne- Program / Project Management- Full time- Closing on: Dec 20 2024ASC is Australia’s submarine company. We built the Royal Australian Navy’s Collins Class submarines, sustain them, and are now delivering their Life of Type Extension to increase the boats’ service lives. We have also been selected by the Australian Government to sustain...

  • Submarine Programme Manager

    1 month ago

    Osborne, Australia ASC Full time

    At ASC, we're seeking an experienced Submarine Programme Manager to join our team in South Australia. This is a unique opportunity to work on a complex industrial undertaking that will deliver submarines for the Royal Australian Navy.About the RoleThis role requires exceptional project management skills, with experience in Earned Value Management, Cost...

  • Project Management Coordinator

    6 months ago

    Osborne, Australia ASC Pty Ltd Full time

    We work in an environment that is interesting and meaningful. We’re Australia’s submarine company, and every day we’re supporting the Royal Australian Navy to protect Australia’s national security and to bring its submariners home safely. If you are looking for a role that makes a difference, we’ll provide you with the opportunity to grow your...

  • Project Coordinator

    6 months ago

    Osborne, Australia ASC Pty Ltd Full time

    We work in an environment that is interesting and meaningful. We’re Australia’s submarine company, and every day we’re supporting the Royal Australian Navy to protect Australia’s national security and to bring its submariners home safely. If you are looking for a role that makes a difference, we’ll provide you with the opportunity to grow your...

  • Key Programs Specialist: Strategic Workforce Development

    4 weeks ago

    Osborne, Australia ASC Full time

    About the OpportunityThe Key Programs Specialist will support the strategic workforce development and mobilisation of new programs, working closely with internal and external stakeholders.This role involves developing and implementing workforce mobilisation plans, contributing to the successful execution and delivery of workforce mobilisation, and reporting...