Administration Assistant: SSN AUKUS Build Program

2 days ago

Osborne, Australia ASC Full time

ASC is Australia’s submarine company. We built the Royal Australian Navy’s Collins Class submarines, sustain them, and are now delivering their Life of Type Extension to increase the boats’ service lives. We have also been selected by the Australian Government to sustain and jointly build the nation’s conventionally armed, nuclear-powered submarines – the largest and most complex industrial undertaking in Australia’s history. 

Our work is interesting and meaningful, contributing directly to Australia’s national security. We offer rewarding roles that provide the opportunity to grow your career, and the flexibility to balance life and work. A career at ASC is like no other, delivering a deeper purpose we can all be proud of. 

About the Opportunity 

This role represents a rare opportunity to work on the pioneering SSN AUKUS Build Program, delivering an essential sovereign capability for Australia. The Administrative Assistant will provide essential administrative support to ensure the smooth operation of the key program activities. This role involves managing office tasks, coordinating meetings, and assisting with various administrative duties to support the project team. You will work closely with the Executive Assistant, project managers, engineers, and other staff to facilitate efficient workflow and communication.  

Responsibilities 

  • Schedule and coordinate meetings, including preparing agendas, taking minutes, and arranging logistics 

  • Assist in the preparation, editing, and distribution of documents and reports 

  • Serve as a point of contact for internal and external communications, including assisting with drafting emails, memos, and other communications as needed.   

  • Arrange travel plans and accommodations for staff, and coordinate events and functions 

  • Provide general administrative support to the project team, including data entry, scheduling, and other tasks as required 

About You  

  • Demonstrated administration experience (defence experience will be highly regarded) 

  • Self-motivation, solid organization skills and strong capability in the complete Microsoft Office suite  

  • Ability to work in a team environment, undertaking multiple tasks with limited supervision 

  • Efficiently scheduled meetings, accurate meeting minutes, and well-prepared meeting materials  

  • Exceptional written and verbal communication skills   

Eligibility 

This role requires a current National Police Clearance and an Australian Defence Security Clearance to an NV1 level. Your eligibility for this role is dependent on you obtaining and maintaining such clearance. 

To check your eligibility please visit the Australian Government Security Vetting Agency website. 

Benefits 

  • Unique and challenging work with a deeper purpose. 

  • Flexibility over how, when and where you work for the best work/life balance. 

  • Up to 10 days additional leave every year so you can rest and recharge. 

  • Generous parental leave so you can give your family the focus it deserves. 

  • Subsidised childcare to ease the financial pressure on your family. 

  • Health and wellbeing initiatives so you can perform at your best at work. 

  • Professional development opportunities to advance your career. 

  • A diverse and supportive environment where you can thrive. 

  • Discounts and exclusive offers from leading Australian brands to help you save. 

  • Relocation support for you and your family, whether you’re from interstate or overseas. 

Adelaide, South Australia (SA), combines cosmopolitan living with natural beauty, featuring picturesque hills, renowned wineries, and stunning coastlines. As a centre for innovation, SA offers careers in defence, space and advanced manufacturing. Celebrated for its Mediterranean climate and cultural richness, Adelaide provides excellent work/life balance. Explore world-class wineries, enjoy the vibrant food scene, and experience affordable, family-friendly living in a welcoming, community-oriented city. 

About ASC 

ASC’s 2,400-plus staff offer a depth of submarine design, project management, supply chain, construction and engineering experience and expertise that is unparalleled in Australia’s defence industry. Established in 1985, the company’s work on Australia’s conventionally armed, nuclear-powered submarine build and the Collins Class Life of Type Extension takes place in Osborne, South Australia, with sustainment shared across Osborne and Henderson, Western Australia. ASC also plays a leading role in training Royal Australian Navy submariners. 

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