Band 4 Ea

2 weeks ago

Hobart, Australia HAYS Full time

Temp EA required for government role

**Your new company**

**Your new role**

Executive Support:

- Provide comprehensive executive, administrative, and secretarial support to assigned Executive members.
- Offer relief and assistance to other team members within the division as needed.

Research and Coordination:

- Conduct research and compile background notes, responses to information requests, and briefings.
- Ensure timely delivery of accurate responses, adhering to departmental quality standards.

Correspondence Management:

- Maintain quality control over ministerial and confidential correspondence.
- Screen incoming communications, respond to enquiries, and initiate and prepare official correspondence.

Meeting Support:

- Provide high-level executive support for meetings:

- Prepare agendas.
- Coordinate reports and document submissions.
- Take minutes during meetings.

Liaison and Communication:

- Act as a liaison between allocated Executive members and divisional management teams.
- Engage with Ministers’ offices, other government departments, private organisations, senior departmental staff, and the public to obtain and provide relevant information.

Financial Reconciliation and Records:

- Assist with financial reconciliations.
- Maintain division records using the department’s record management system.

Research and Reporting:

- Undertake specific research and project-related activities.
- Prepare reports on topical issues to support allocated Executive members.

**What you'll need to succeed**

Qualifications and Experience:

- Relevant tertiary qualifications or equivalent experience.
- Demonstrated experience in executive support roles.
- Strong organisational skills and attention to detail.
- Excellent communication and interpersonal abilities.
- Familiarity with government processes and confidentiality requirements.

If you are a proactive and adaptable professional with a passion for supporting senior executives, we encourage you to apply.

**What you'll get in return**

You will receive an attractive hourly rate and the opportunity to work semi-autonomously in a small team conducting vital work for the State.

**What you need to do now**

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