Office Assistant
4 days ago
WE are looking for a person that really suits the role and the team. The role description below indicates what we are looking for but isn’t confined to every detail. WE hire personality and compatibility with the right twist of professionalism. Full-time or part-time availability open for discussion.
**About the role**:
This role will see you committed to providing administrative assistance that supports the office manager and project administration officer to run the office. Key accountabilities for this varied role are listed (but not limited to):
- Manage Reception including answering and directing all phone calls, and assisting walk-ins;
- Ensure communal areas including meeting rooms are kept clean and tidy;
- Inventory of office stationery and kitchen supplies;
- Maintain and update filing and storage systems in the office;
- Monitor in
- and outgoing mail;
- Manage receipting, storage and delivery of hardware process;
- Assist with templating, proof reading and updating documents in the ISO9001 Quality Management System;
- Manage internal communication of updates via Witthoft pinboard, TV and fortnightly ‘Company Update’ E-mails;
- Expand current external company presentation via LinkedIn, Website and other marketing channels;
- Assist our engineers with project support, including updating of registers;
- Manage company set-up in various customer databases;
- Liaising with property management on building related matters;
- Maintain general and office equipment supplies and arrange calibration of relevant equipment;
- Manage fleet bookings, insurances and maintenance;
- Provide assistance with accounts receivable, including invoicing, debt collection;
- Support IT department with hardware orders and keeping the IT structure intact (printers etc.);
- Assist with organising and coordinating company events;
- Onboarding assistance including putting together induction packs, updating the relevant HR registers, directories and files, and
- Ad-hoc duties as required.
**Experience and Qualifications**:
- Bachelor’s degree highly regarded;
- 2+ years’ experience in an administrative capacity desired;
- Familiarity with technology;
- Marketing savvy;
- Pleasant, friendly nature;
- Switched on, keen and curious;
- Experience with bid management and development of proposals;
- Experience with accounting software Xero;
- Experience at managing the internal and external audits for the ISO 9001 quality management standards external audits for Australia;
- Strong interpersonal communication skills.
**Success Criteria**:
- Great communication skills, friendly personality, professional presentation, and willingness to assist other team members as required;
- Outstanding customer service;
- Sound knowledge of Microsoft Office skills (Word, Excel and Power Point);
- Desire to learn, grow and progress;
- Previous experience in an administrative role;
- The ability to work independently and as part of a team; and
- Demonstrated ability to take initiative and problem solve as issues arise;
- Full working rights in Australia.
**Our Benefits**:
- Fantastic team culture;
- Flexible and supportive workplace arrangements;
- Career development and training opportunities;
- Experienced team members to offer on-the-job mentoring and support.
**Apply**:
If this role interests you, please forward a cover letter addressing your compatibility with all of our requirements (Experience and Qualification & Success Criteria section) along with your resume to:
-
15623i Housing Officer
1 week ago
Fortitude Valley, Australia Top Office Group Full timeWe are urgently seeking a Housing Officer (Inspections) for a 2 month temporary assignment within a Queensland Government Department located in the Fortitude Valley. Housing Officers may work in a number of teams in a Housing Service Centre, providing property management services and advice to clients with complex support needs, advocates and other...
-
Assistant Manager
3 days ago
Fortitude Valley, Australia QLD Full time**What's in for you...?** - Career progression and tailored development programs - we are growing and want our people to grow with us - We are a fun dynamic team that knows how to have heaps of fun whilst running an awesome hotel! - Part of Ovolo Hotels in Australia and Hong Kong with lots of great opportunities - Great Team Member Benefits **Are you just...
-
Assistant Services Officer
4 days ago
Hunter Valley, Australia NSW Office of Sport Full time**Are you a Kitchen Assistant / General hand looking for competitive rate and family friendly hours** **Come join our vibrant team at the Point Wolstoncroft Sport and Recreation Centre!** **We are currently creating an Assistant Services Officer talent pool.** - **Casual positions available!** - **Hourly rate $34.50 per hour **plus superannuation - Our ten...
-
Accounts Assistant
3 days ago
Fortitude Valley, Australia Nobul Recruitment Full time**Opportunity**: We are thrilled to be partnered with an award-winning design, development, and construction company that specialises in luxury residential projects in Brisbane and Gold Coast. Their office is based in inner city Brisbane, and they are seeking an experienced Accounts Assistant for their vibrant Accounts team. This opportunity would be ideal...
-
Contracts Administration Qld
4 days ago
Fortitude Valley, Australia Australia Wide Office Staffing Full time$$ Neg - Permanent role - Monday to Friday - 8.30am to 5.00pm (Full time on site) - Strong communication and computer skills - Ability to multitask and prioritise - Immediate start - Fortitude Valley QLD **The Company**: Join a Building Services Facilities company who value their staff, provides long term career opportunities and has a reputation for being...
-
Office Manager
1 week ago
Fortitude Valley, Australia WorkPac Group Full timeFortitude Valley Location - Reputable and well-established National Recruitment Agency - Permanent full time Monday - Friday role **Hey, is this you?** - Multitasker in a fast-paced and high-volume environment - Exceptional administration and customer service skills - Proactive approach and attitude to varied work tasks - Able to provide high level support...
-
Office Manager
4 days ago
Fortitude Valley, Australia Empire Careers Full timeContact Name : Gretta Lloyd Contact Phone : 07 3231 1201 Location : Fortitude Valley Job Type : Permanent Job Salary : $85000 - $90000 per annum Fantastic opportunity for an experienced Legal Office Manager or Senior Legal Secretary to join a general practice firm located conveniently in Fortitude Valley. Our client is a well-established law firm with...
-
Assistant (Duty) Manager (Front Office)
2 days ago
Fortitude Valley, Australia QLD Full time**What's in for you...?** - Career progression and tailored development programs - we are growing and want our people to grow with us - We are a fun dynamic team that knows how to have heaps of fun whilst running an awesome hotel! - Part of Ovolo Hotels in Australia and Hong Kong with lots of great opportunities - Great Team Member Benefits **About...
-
Administration Officer
3 days ago
Fortitude Valley, Australia Recruit Corp Full timeBased in Fortitude Valley | Public Transport | Full-time in office - Construction industry | Doc Control and Project support - Interview immediately | Police check required | ASAP start We are looking for experienced administration professionals who have worked in either construction, engineering or the resources space for a number of positions based in the...
-
Administration Officer
4 days ago
Fortitude Valley, Australia Abacus Human Capital Full timeWFH opportunities (2 days per week)! | Flexible work schedule - Amazing company benefits (free coffee, discounted parking etc.) - Fortitude Valley location | Beautiful office | Easy access to train and bus! **About the Organisation**: This dynamic and forward-thinking accounting firm is seeking a highly motivated and organized individual to join our team as...
-
Business Support Officer
5 days ago
Fortitude Valley, Australia RPS Group Full timeRPS has an exciting full-time opportunity available for a Business Support Officer (BSO) to provide high quality and timely administrative support to our Brisbane team based in Fortitude valley.. **About the role** The role is varied and busy, and you could expect to be regularly involved in: - Coordinating and assisting with the preparation of fee...
-
Project Support Officer
4 days ago
Fortitude Valley, Australia AECOM Full timeCompany Description **At AECOM, we’re delivering a better world.** We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive. Our clients trust us to bring together the best people, ideas,...
-
Project Support Officer
5 days ago
Fortitude Valley, Australia AECOM Full timeCompany Description At AECOM, we’re delivering a better world. We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive. Our clients trust us to bring together the best people, ideas,...
-
Finance Officer
21 hours ago
Fortitude Valley, Australia u&u Recruitment Partners Full timeThe Client u&u Recruitment Partners are proud to be partnering with a Government Owned Corporation within the energy sector. Our client is looking for an experienced Finance Officer to join their collaborative, high-performing Finance team on permanent basis. The Role The position is primarily responsible for end to end Accounts Payable function with the...
-
Bid Administrator/office Manager
21 hours ago
Fortitude Valley, Australia Intro Recruitment Solutions Full time7 month contract I Immediate start - Competitive hourly rate - Great team environment Intro Recruitment has been engaged to recruit a Bid Administrator/Office Manager to join Logan to Gold Coast Faster Rail tender on a contract initially. This construction company is well known for their ability to retain and develop their team and they have a variety of...
-
Finance Officer
2 days ago
Fortitude Valley, Australia Cornerstone Medical Recruitment Internal Account Full timeFull Time + Permanent Opportunity | Vibrant Fortitude Valley office - $1500 per year Professional Development Allowance - Quarterly RDO's | Team building events | 4:30pm finish! When Cornerstone Medical Recruitment (CMR) launched in 2012, it was with a single mission in mind: to truly impact the healthcare of Australians. As we expand our finance team, we...
-
Client Retention Officer
20 hours ago
Fortitude Valley, Australia Get Real Finance Full time**About the Company**: Get Real Finance is a boutique mortgage broking firm located in the heart of Fortitude Valley. At Get Real Finance, we strive for excellence in all that we do and look forward to helping clients reach their finance goals. We believe that loan products should be easy to understand, easy to access and allow you peace of mind. Get Real...
-
Ao5 Executive Office Coordinator
1 week ago
Fortitude Valley, Australia Eden Richie Recruitment Full timeEden Ritchie Recruitment are seeking an Executive Office Coordinator to provide administrative and executive support, analysis and advice to the Deputy Director-General. You will be responsible for the management of the Deputy Director-General’s responsibilities and schedule in line with established priorities, including preparation for various meetings...
-
Assistant Manager
2 days ago
Fortitude Valley, Australia YMCA Brisbane Full timeWith a mission to empower individuals and strengthen communities, YMCA Queensland has been at the forefront of creating positive impact in the lives of people across the region since 1864. The organisation offers a diverse range of community-focused programs and services including fitness and recreation, affordable housing, children’s services, youth...
-
Finance Assistant
1 week ago
Fortitude Valley, Australia Technology One Limited Full time**How you'll make a difference...** At TechnologyOne we build and deliver truly great products and services that transform business and make life simple for our customers This is a great opportunity to join our Finance & Governance team as the Finance Assistant. You will be responsible for maintaining the Finance and Accounting functions by providing...