Administration Assistant

2 weeks ago

Toowoomba City, Australia JLL Full time

JLL supports the Whole You, personally and professionally.

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.

**What this opportunity involves**:
You will support one of our successful Shopping Centre Management teams, based in Toowoomba.

This is a fantastic chance to utilise your customer service, administration and finance skills, and an amazing opportunity to ‘step up’ your career with a leading global real estate organisation.

Key responsibilities;
Processing Accounts Payable (and Accounts Receivable) for the property/ centre

Following up retailers for remittance advices in conjunction with our Retail/ Administration Manager

Undertaking debt collection in conjunction with our Centre Manager and Retail Manager

Completing purchase orders for the property and marketing as required

Assisting in tracking recoverable expenses

Reporting for Marketing - end of campaign analysis

Assisting our Marketing Manager with collection of tenant sales information for sales reports as well as helping with communication channels, including digital

Undertaking tenant uploads to the website

Maintaining accurate minutes for weekly meetings

Tenancy inspection administration

Data entry and processing

Providing assistance to the Customer Service Desk for gift card issues

Maintaining our centre database and systems

What are we looking for?

You will be able to demonstrate exposure managing similar responsibilities in a fast-paced environment (ideally gained in an agile and professional services environment) holding some admin/ financial support experience.

You will have excellent interpersonal and customer service skills with the ability to prioritise work and you thrive in a dynamic team environment yet can also work autonomously.

You genuinely enjoy working with people and have the perfect blend of personality and ability. Combining this with your administrative skills, and your keen interest in learning all there is about the property industry will ensure you triumph in this role

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

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