Facilities Coordinator

2 months ago

Forest Hill, Australia JLL Full time

JLL supports the Whole You, personally and professionally.

Shaping the future of real estate for a better world

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.

**What this opportunity involves**:
We have an exciting opportunity for a motivated and enthusiastic Facilities Coordinator to work onsite with one of the most recognisable tech companies in the world, based in Forest Hill. As the Facilities Coordinator you will assist the Facilities Manager with operational activities in accounting and finance, maintenance and operations, vendor oversight and helpdesk. You will also be required to provide administrative support to the team.

This role will assist and support the team to ensure that they deliver the very best service and services at all times and assist in the management of the workplace accordingly.

**Here's a snapshot of what will keep you busy**:
Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works & JLLOnsite inductions).
Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner.
Manage all invoices, request invoices from vendors and ensure that all invoices for all Australian sites are submitted on time and tracked till payment.
Event Support & Coordination as required.
Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times.
Seek ways to constantly reduce costs and improve operational standards.
Ensure that pantry, office supplies and vending machine items are always in stock.
Provide FM support for meeting room bookings where required.
Assist in the implementation and management of property risk management program.

Prior experience in facilities, property management, hospitality or related field preferred.
Knowledge of local occupational health and safety requirements, critical facilities and vendor management for specialized services is advantageous.
Understanding of basic technical aspects of property (Computer Room Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system) is advantageous.

What can you expect from us?
You'll join an entrepreneurial, inclusive culture. One where we succeed together - across the desk and around the globe. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies.

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

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