Fm Coordinator

3 months ago

Sydney, Australia JLL Full time

JLL supports the Whole You, personally and professionally.

Shaping the future of real estate for a better world

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

**Our benefits are a good reason to come to JLL**:

- Employee assistance programme
- Access to a range of well-being schemes and discounts
- 12 weeks paid parental leave for Primary Carer after 12 months of service
- Flexible Work Arrangements may be available

**What this job involves**:
The FM Coordinator will assist the Facilities Manager, PSE Minor Works Program Manager and Experience Team Senior Lead with operational activities in accounting and finance, maintenance and operations, vendor oversight, purchasing of material, equipment and supplies, occupancy services and helpdesk. The FM Coordinator is also required to provide administrative support to the team.

**Partnering with the client/stakeholders**:
Proactively engage stakeholders to ensure on site clients expectations are met
Build and develop effective client / stakeholder relationships across multiple levels of the organisation
Key point of contact for facilities within the client’s portfolio

**Procurement & Vendor Management**:
Ensure vendors are well-managed, delivering services on time and within budget
Ensure that vendor procurement processes comply with agreed client procurement guidelines as well as Jones Lang LaSalle best practice

**Facility Inspections**:
May require interstate and local travel to conduct facility inspections at client sites
Able to use tablets technology to perform audits via the JLL App and includes taking photos and inputting written descriptions of the
assets
Ability to provide a sensible view of the condition of assets in line
with JLLs standards and the age of the asset
Mange personal expenses and travel with
Able to work autonomously and efficiently without supervision
Must have current drivers licence

**Overseeing Contracts**:
Plan and manage all contracts to ensure that they are professionally delivered at the right costs
Ensure expiry of contracts are well-monitored and re-procurement is
initiated when required
Ensure contracts are continually assessed to deliver best value to the client

**Keeping the numbers in check**:
Actively work to ensure that the sites financial operations are meeting or exceeding targets and control requirements including JLL Code of Ethics
Ensure financial processes are followed at all times

**Ensuring everyone stays safe**:
This role has the responsibility and duty of care to work safely, taking reasonable care to protect their own health and safety and that of fellow workers and visitors and to comply with the requirements of the health and safety guidelines, policies and rules.

**Keeping an eye on the Site & Operations**:
Recommend continuous quality improvement practices and implement Industry Best Practice operations
Implement building procedures and performance measures and ensure they are maintained at all times
Ensure all Critical Environment (CEM) requirements are met
Review existing operations regularly to reduce costs and improve operational standards
24/7 emergency call support and site attendance is required

**Limiting Risk to JLL & the Client**:
Ensure the JLL Operational Risk Management (ORM) program is implemented and maintained.
Ensure disaster recovering and business continuity plans are implemented and maintained
Ensure escalation procedures and incident reporting procedures are implemented and maintained
Follow established escalation procedures and incident reporting
Adhere to JLL’s business conduct by ensuring compliance with the firms guidelines, procedures and strategies

Sound like you?
A motivated self-starter with a proven track record of successfully delivering best practice and quality to their client. Possess a can do attitude with proven ability to build and maintain relationships A strategic thinker who is capable of dealing with ambiguity and solve complex problems effectively
Min. Bachelor’s degree in facilities management, building, business or other related field &/or 2-3 years experience in facilities, property management, hospitality or related field
Has experience working in critical environments
Knowledge of local occupational health and safety requirements
Knowledge of critical facilities
Knowledge of vendor management for specialized services
Has an understanding of basic technical aspects of property (Computer Room Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system)
Proven capacity to understand and interpret commercial contracts
Proven budget management and fi

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