Executive Assistant

7 days ago

Richmond, Australia North Richmond Community Health Full time

_At North Richmond Community Health (NRCH) we are proud to deliver courageous health and community services that collaboratively address health inequity. _We nurture a workforce that is passionate and diverse, with shared values and a strong commitment to making positive health impacts within the heart of North Richmond. _With access to a variety of flexible work arrangements, health and wellbeing activities and a rich learning environment, our team members are consistently able to deepen their expertise by being part of impactful and world recognised community health solutions._
- Permanent, Full-Time
- generous salary packaging options
- flexible work arrangements
- strong connection to community and innovation

***:
**About the role**:
The Executive Assistant (EA) is a pivotal executive-level administration role, ensuring the seamless functioning of the NRCH executive leadership team. Reporting directly to the _Executive Coordinator_, the EA provides high-level administrative and secretarial support to the Senior Executive Associate, Chief Corporate Officer (CCO), Chief People Officer (CPO), and Chief Operating Officer (CCOCOO).

This trusted role exemplifies discretion, professionalism, and organisational excellence by managing executive-level communications, coordinating meetings, preparing materials, and backfilling the Senior Executive Associate as required. The EA also builds strong relationships with internal and external stakeholders to contribute to NRCH's strategic goals.

**About you**:
You’re a skilled professional with a Certificate IV in administration (or equivalent qualification or work experience) and a proven ability to support executive leaders in a dynamic environment. You bring:

- Relevant experience in high-level executive administrative support.
- Advanced skills in Microsoft Office and proficiency in creating polished corporate documents.
- Exceptional time management and attention to detail.
- Confidence in supporting Board processes, including agenda preparation, collation of Board packs, and minute-taking.
- Strong interpersonal and communication skills, with a deep understanding of confidentiality.
- A collaborative and adaptable approach, fostering a positive work environment.

Desired skills include experience processing accounts and purchases, as well as the ability to work autonomously.

**Key responsibilities**:

- **Executive support**: Diary management, scheduling, correspondence, and document preparation for the CEO, CCO, CPO, and COO.
- **Meetings and committees**: Acting as Secretary for senior committees, preparing agendas, recording accurate minutes, and managing action items.
- **Finance**: Processing executive invoices, reconciling corporate credit cards, and preparing expense reports.
- **Event coordination**: Supporting organisational events and ad hoc initiatives.
- **Workplace culture**: Promoting a respectful, professional, and confidential work environment while building strong relationships with stakeholders.
- **Additional tasks**: Providing backfill support for the Senior Executive Associate as needed.

***:
**Join us**:
At NRCH, we believe in fostering a culture of innovation, connection, and community impact. If you’re looking to make a difference and contribute to a positive and dynamic team, we’d love to hear from you.

**Closing Date: 8 January 2025

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