Executive Assistant

2 weeks ago

Waurn Ponds, Australia Deakin University Full time

**Job no**: 555860

**Work type**: Full-time

**Location**: Geelong - Waurn Ponds

**Categories**: Administration
- Based at our Geelong, Waurn Ponds Campus
- Full-time and Fixed term until December 2025
- HEW 6 $89,012 - $96,126 + 17% Superannuation (pro rata, part time)

**Who are we?**

Deakin is a cutting-edge public university in Victoria, revolutionising education with 61,000 students across five campuses: Melbourne Burwood, Geelong Waurn Ponds, Geelong Waterfront, Warrnambool, and our dynamic online Campus. We're proud to be a progressive and open-minded university, delivering the highest student satisfaction in Victoria and consistently ranked in the top 1% of the world's universities.

**As an Executive Assistant, you will**:

- Manage the Dean of Medicine’s office to ensure effective administrative processes and procedures and systems, which support the School’s operational requirements and evolve with the changing needs of the growing School
- Manage and assist with events as requested by the School Manager / Dean of Medicine, including visits, events, VIP visits and other school functions as required
- Manage communications within the University and with government departments, peak medical bodies, other medical schools, other stakeholders and members of parliament, assigning appropriate priority to ensure timely decisions
- Provide high level executive support to the Dean of Medicine including management of the Dean of Medicine’s diary (meetings, teaching duties, functions, clinical commitments and professional development activities) and drafting of correspondence on behalf of the Dean of Medicine
- Provide high quality secretariat support to the School including preparation and distribution of agendas and attachments, attendance at meetings, minutes and implementation of agreed resolutions

**To be successful, you’ll have**:

- Experience in administration and related activities in a large organisation with complex administrative structures, policies and procedures
- Experience in operating in a high-pressure diverse environment, involving face to face, phone and written issue
- Project or Events management experience
- Calendar management

**Here's how to apply**:
Please submit your updated resume and a short cover letter outlining your skills and experience.

**Applications for this position close on **Wednesday 5th of June.**

**Are You Ready?**

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

**Advertised**: 22 May 2024 AUS Eastern Standard Time

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