Administrative Service Officer 4

7 days ago

Canberra, Australia ACT Government Health Full time

**Administrative Service Officer 4 - Administration Support and Personal Assistant to the Director of Nursing and Midwifery**
**(**
**Job Number**:
**028X1**
**)**

**Description**

**Directorate**
- Canberra Health Services**Branch**
- Women, Youth and Children**Section**
- Canberra Health Services**Position Number**
- 21301**Position Title**
- Administration Support and Personal Assistant to the Director of Nursing and Midwifery**Classification**
- Administrative Services Officer Class 4**Vacancy Type**
- Temporary Full-time**Vacancy Length**
- Six months with the possibility of extension**Location
- The Canberra Hospital, Garran ACT**Base Annual Salary**
- $76,255 - $82,566**Contact Officer**Closing Date**
- 6 March 2023**Our Vision**: creating exceptional health care together

**Our Role**: to be a health service that is trusted by our community

**Our Values**: Reliable, Progressive, Respectful and Kind

**POSITION OVERVIEW**:
The Centenary Hospital for Women and Children (CHWC) is a tertiary centre providing specialised paediatric and neonatology services for the ACT and surrounding regional areas. This position is responsible for the provision of high level administrative support to the Director of Nursing and Midwifery as well at the Assistant Directors of Nursing and Midwifery, and other related administrative duties such as preparing a range of correspondence, diary and inbox management, providing secretariat support to committees, assisting with human resource and financial management functions, research and initiating action to ensure the timely response to requests.

**DUTIES**:
Under limited direction of the Operations Manager, you will perform the role of administrative support to the area. You will:

- Provide Personal Assistant and secretarial support for the Director of Nursing and Midwifery, the Assistant Directors of Nursing and Midwifery, and services within the Department. This includes but is not limited to;
- Maintain diary and co-ordinate meetings.
- Receive and screen incoming phone calls and correspondence and take appropriate action.
- Organise travel and accommodation for conferences including arranging conferences, travel, meetings & accommodation as required.
- Maintain record management systems.
- Establish and maintain systems for managing personnel and financial documentation.
- Support the Director and Assistant Director/s in booking meetings and management of the day to day running of the department.
- Provide secretariat and administrative support for committee’s including timely responses to requests for information.
- Process invoices for payment.
- Undertaking other duties as directed, within the approved scope of clinical practice ensuring the delivery of high-quality person and family centred, safe and high quality patient care.
- Undertake other duties appropriate to this level of classification which contribute to the operation of the organisation.

**ABOUT YOU**:
**Behavioural Capabilities**
- Strong organisational skills with a high degree of drive.
- Adaptability and flexibility to accommodate change and provide responsive services to meet clients’ needs.
- Good communication and interpersonal skills.

**Position Requirements/Qualifications**:

- Previous experience using HP Records Manager 8 (aka. TRIM).
- Previous experience working in the health sector.
- CHS is leading the drive to digitally transform health service delivery in Australia through the implementation of a territory wide Digital Health Record. Computer literacy skills are required which are relevant to this role as you will be responsible for completing required documentation and becoming a proficient user of the Digital Health Record and/or other Information Technology systems; once proficient, you will need to remain current with changes, updates and contingencies.
- Have an understanding of how the National Standards and Quality Health Service (NSQHS) indicators align with this role.
- Fulfil the responsibilities of this role as detailed in the CHS Exceptional Care Framework, Clinical Governance Framework, Partnering With Consumers Framework and all other related frameworks.
- Undergo a pre-employment National Police Check.
- Obtain a Compliance Certificate from OMU (Occupational Medicine Unit) relating to assessment, screening, and vaccination processes against specified infectious diseases.

**- **Prior to commencing this role, a current registration issued under the
_Working with Vulnerable People (Background Checking) Act 2011_ is required. For further information on Working with Vulnerable People registration refer to - Working with vulnerable people (WWVP) registration (act.gov.au)

**Note**: This is a temporary position available for six months with the possibility of extension.

**WHAT YOU REQUIRE**:
These are the key selection criteria for how you will be assessed in conjunction with your resumé and experience.
- Demonstrated experience in providing executive support, includin

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