Project Controls

6 days ago

Melbourne, Australia Stantec Full time

Project Controls - ( 230001WJ )

**Description**

**About the role**:
The Project Controls role is the ‘go to person’ to support PMs for setting up new projects, change management for ongoing projects, monitoring and forecasting financials, developing and updating project schedules for activities and client deliverables, reporting criteria and indicators that are fundamental to healthy project delivery.

The role, depending on the specific project needs, may include working with multiple PMs across a wide range of small to highly complex projects. Project Controls may include task management of individual projects components, as delegated by a project manager on smaller projects. On larger projects, Project Controls may interact with the client representatives on specific tasks and depending on the size and duration of a project, solely work on one project for a period of time.

**Day to day tasks may involve**:

- Implement Stantec’s established project control processes and procedures for project execution, including, but not limited to, earned value management, management of change, and forecast cost and revenue projections.
- Check approvals for contracts and sub agreements are obtained in compliance with company policies, insurances and subconsultant prequalification questionnaires are up to date.
- Support development of a project plan for internal team or external clients as required.
- Generate various reports from Oracle dashboards to enable PMs and business leaders to analyse project performance.
- Assist PMs to coordinate and deliver projects in accordance with the Stantec Project Management Framework, particularly in terms of budgets, scope, schedule, profitability and risk.
- Support PM and business lead decisions to mitigate potential negative impact of under-performing projects.
- When requested by the business leads or PM, organise and schedule communication processes with the project teams including meetings, recording minutes, and driving the status of action items.
- Respond to requests from internal team and external clients in a timely manner.
- Understand the monthly requirements for project reporting and financial updates.
- Proactively engage with PMs to meet or beat monthly deadlines.
- Monitor unbilled financials and support PMs with regular and timely invoicing.
- Monitor accounts payable and support PMs in the close-out process when projects are complete.

**To be successful for this role you'll need**:

- Business awareness and acumen, sound knowledge of project costs, time and resource management.
- Work experience in relevant industries or related roles that require excellent self-organisational and coordination skills.
- Understanding and experience of project management as a discipline.
- Experience in generating, understanding and analysing financial reports and schedules.
- Strong interpersonal skills, ability to communicate with a wide range of experienced professionals and levels of leadership.
- Strong administrative skills including attention to detail, written and oral communication, management of documentation.
- Accountability for high quality of own work products and motivate project team members to produce high quality work.
- Possess sound problem-solving skills and ability to make timely suggestions, including knowing when to escalate issues of concern.
- Manages own time, prioritizes tasks or workflow/outputs, within business priorities.
- Proactively seek methods to add value to projects, working teams, and business operations.
- Conscientious person willing to take initiative and ownership of areas of responsibility to meet project requirements.
- Ability to work on multiple projects or tasks and comfortable with regular change in response to varying project or client priorities.
- Excellent experience with Microsoft Excel.
- Preferred experience with Primavera P6, Microsoft or other scheduling software.

**What we offer**

Along with a competitive salary we offer many other benefits to ensure your professional development & wellbeing is ongoing.
- Genuine Flexible Working Arrangements - Including work from home opportunities, provision for school term contracts, job sharing and part time employment.
- Option to purchase up to 4 weeks additional leave.
- Learning and Talent Development Programs - Including Global programmes, online learning and on-the-job learning
- Mentoring for your own development and the opportunity to mentor others
- A friendly team environment, with dedicated and enthusiastic staff committed to producing high quality service and deliverables
- Professional Memberships
- Salary Continuance Insurance (SCI)
- Mental Health and Wellbeing Programs
- Service Recognition Awards
- Employee Assistance Program

**About Stantec**

The Stantec community unites approximately 26,000 employees working in over 400 locations across six continents. We collaborate across disciplines and industries to bring buildings, energy, resources, water, enviro

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