Executive Assistant

4 weeks ago

Melbourne, Australia AECOM Full time

**Company Description** Work with Us. Change the World.**

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.
- Organize and schedule meetings, set up equipment, manage agendas, and assist with presentations for conferences and internal meetings.
- Coordinate and schedule client meetings and events, serving as the primary coordinator for internal and client events, including catering requirements.
- Manage expenses and invoices, assist with project cost planning, and provide weekly debtors reporting.
- Support business reporting processes, including monthly, quarterly, and annual reports, as well as project reporting.
- Assist with project setup in Workbench and manage project cost planner setup and weekly updates.
- Arrange travel and accommodation for the leadership team as needed, ensuring compliance with policies and guidelines.

**Qualifications**
- Strong time management and organizational skills with a sense of urgency; effective problem-solving skills and ability to think on your feet.
- High attention to detail and excellent interpersonal skills.
- Strong verbal and written communication skills.
- Demonstrates passion, energy, and drive.
- Intermediate proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).

**Additional Information**
Work180

**About AECOM**

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public

**Freedom to Grow in a World of Opportunity**

You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation, benefits and well-being programs to meet the diverse needs of our employees and their families. We’re the world’s trusted global infrastructure firm, and we’re in this together - your growth and success are ours too.

Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm - access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

All your information will be kept confidential according to EEO guidelines.

  • Performance Executive

    7 months ago

    Melbourne, Australia Six Degrees Executive Full time

    Location: - Melbourne- Job Type: - Permanent- Salary: - $94350 per annum- Contact: - Navia Krishna**About the role**: *** Six Degrees Executive is pleased to announce a strategic partnership with an innovative Media agency. We present a unique opportunity for an experienced Performance Executive to join our ranks. With a legacy spanning over a decade, our...

  • Executive Assistant

    6 months ago

    Melbourne, Australia Launch Recruitment Full time

    APS 5 opportunity - pay across the band - WFH flexibility available - Flexible start date Launch Recruitment has established relationships across federal government agencies. As such, we have been engaged to assist in the sourcing an experienced APS5 level Executive Assistant for one of the fastest growing departments in Canberra. This role will be...

  • Executive Assistant

    2 months ago

    Melbourne, Australia KordaMentha Full time

    Administration/Support/Service | Closing Date: 08/12/2024 KordaMentha is an advisory and investment firm helping clients to grow, protect and recover value. With an expansive team of 450 specialists across the Asia-Pacific region, our diversity is our strength. The Office Support team is a group of professional individuals with experience in executive...

  • Executive Assistant

    9 months ago

    Melbourne, Australia Sharp & Carter Full time

    SUPER flexible working | A fun, dynamic and inclusive team! - Highly varied role including projects & events | Work with a team of EA's - Competitive salary and excellent perks | Progressive organisation **About the role**: This is a unique and challenging role that supports two Executives! The purpose of the Executive Assistant is to provide...

  • Executive Assistant

    2 days ago

    Melbourne, Australia Sharp & Carter Full time

    Global organisation | Support Snr Executives in the commercial team! - CBD location | Flexible working arrangements - Dynamic & inclusive team culture | Excellent benefits **Executive Assistant to three Executives within the Commercial team. The global company that’s already part of your life!** If you’re an experienced Executive Assistant, this is a...

  • Executive Assistant

    7 months ago

    Melbourne, Australia Charterhouse Full time

    Executive Assistant | Boutique Financial Services Firm Executive Assistant supporting 4 Executive Directors, working for a Boutique Financial Services Firm - **Executive Assistant**: - **Boutique management firm**: - **Flexible working environment** - Join this leading financial services firm where you will be supporting 4 Executive Directors to assist on...

  • Executive Assistant

    6 days ago

    Melbourne, Australia Sharp & Carter Full time

    A fun, dynamic and inclusive team! | SUPER flexible working - Highly varied role including projects & events | Work with a team of EA's - Competitive salary and excellent perk | Progressive organisation **About the role**: This is a unique and challenging role that supports one Senior Executive within a thriving Customer Channels & Experience team. The...

  • Executive Assistant

    7 months ago

    Melbourne, Australia HAYS Full time

    Executive Assistant - 6-month fixed term contract - Not for Profit in Melbourne's South East **Your new company** The organisation operates as one of the six Primary Health Networks in Victoria, Australia. Its primary mission is to enhance primary healthcare services for approximately 1.5 million residents in the south-eastern Melbourne region. Funded...

  • Executive Assistant

    1 week ago

    Melbourne, Australia Sharp & Carter Full time

    Permanent role - Rewarding salary package - Diverse Executive Assistant position **About the role** *** This is a fantastic opportunity for an experienced and professional Executive Assistant to join a well-established Construction business based in Melbourne’s city fringe. This a diverse role where no two days are the same. **Your...

  • Executive Assistant

    4 months ago

    Melbourne, Australia Department of Education Full time

    Location: Melbourne | CBD Job type: Full time Organisation: Department of Education **Salary**: $76,817 - $93,274 Occupation: Administration/Secretarial Reference: VG/DE/PES/20002169A The Executive Assistant is responsible for executive and divisional administrative support functions to support the effective delivery of department objectives in a way...

  • Executive Assistant

    4 days ago

    Melbourne, Australia Empire Careers Full time

    Contact Name : Andi Caragounis Contact Phone : 0434 974 801 Location : Melbourne Job Type : Permanent Job Salary : Negotiable **Executive Assistant** - Join a leading global consulting firm - Inclusive culture of learning and coaching and professional development - Melbourne location **THE ROLE** A unique opportunity for an experienced high level...

  • Executive Assistant

    7 months ago

    Melbourne, Australia Crown Melbourne Full time

    (**Job Number**: MEL15510) **Executive Assistant** **Crown Melbourne** At Crown, our overall success is achieved through a combined team effort, therefore we strive to provide opportunities for our employees to learn, grow and thrive in a positive and supportive work environment which embraces diversity and inclusiveness. Crown is “a world of...

  • Executive Assistant

    7 months ago

    Melbourne, Australia Bell People Consultants Full time

    Global FMCG Organisation - Contract Opportunity - Start ASAP - Inner Melbourne Location **About the Company** Our client is one of the world’s leading global FMCG manufacturers and is well known for their operational excellence, passion for innovation and Australian household name. An opportunity has now arisen for an Executive Assistant on a contract...

  • Executive Assistant

    7 months ago

    Melbourne, Australia APRA Full time

    Executive Assistant **The role** You will have the opportunity to work with one of our Executive Board Members and provide coverage across our business support function to our Senior Executive Leaders within our Melbourne office. The APRA Executive Board Members' Executive Assistants operate seamlessly as a team so the APRA Members can deliver on APRA's...

  • Executive Assistant

    4 days ago

    Melbourne, Australia Environment Protection Authority Full time

    An exciting opportunity for an Executive Assistant - $90,067 to $102,192 salary range - Ongoing, full time - Location Macleod **An Executive Assistant at EPA will**: Provide high quality executive and administrative support to the Chief Environmental Scientist and Deputy Chief Environmental Scientists in Science Division. Using your initiative to prioritise...

  • Executive Assistant

    7 months ago

    Melbourne, Australia Australian Government - Department of Climate Change, Energy, the Environment and Water Full time

    APS 4 - $72,002 - $78,386 - Information and Communications Technology - Melbourne - VIC - Join a growing team that is leading the transformation of DCCEEW ICT - Flexibility to provide work life balance - Development opportunities and a dynamic environment **Who we are** The ICT Operational Services and Infrastructure Branch is responsible for the delivery...

  • Executive Assistant

    7 months ago

    Melbourne, Australia Boston Consulting Group Full time

    **WHAT YOU'LL DO**: Due to a period of upcoming leave, we're recruiting an Executive Assistant (EA) on a 6 month fixed-term contract. As a solution-oriented, driven Executive Assistant (EA) you’ll work with mínimal direction to support several Partners & MDPs. You will proactively assume responsibility for your stakeholders’ agendas, prioritizing...

  • Executive Assistant

    10 hours ago

    Melbourne, Australia Talent International Full time

    **Job Details**: **Location** Melbourne **Salary** Negotiable **Job Type** Full Time **Ref** BBBH100369_1680234951 **Contact** Anita Fonseka **Posted** 3 days ago **The Role** This Government Agency is seeking an experienced Executive Assistant to support one of the directors. It is a 3 months contract role to start ASAP. **Key...

  • Executive Assistant

    9 months ago

    Melbourne, Australia Hansen Technologies Full time

    **Executive Assistant **About The Role** This is an exciting opportunity for a well-versed Executive Assistant to work closely with our newly appointed CEO. Working hand in hand you will be fundamental to supporting our CEO by effectively managing their daily activities and maintaining the seamless functioning of the executive office. You will be a trusted...

  • Executive Assistant

    8 months ago

    Melbourne, Australia Sharp & Carter Full time

    Immediate start | Docklands location Parking spot provided - Support Executives within the Transforation & Technology Team - Work with a team of high performing Executive Assistants! **About the role** This is a fantastic opportunity for an experienced and professional Executive Assistant/Team Assistant/Personal Assistant to join a well established...