Administration Support Officer

2 months ago

Parramatta, Australia HOBAN Recruitment Full time

As the Administration Support Officer, you'll play a crucial role in providing administrative support for the Community Capacity Building (CCB) Team within the Social and Community Services Unit. This multidisciplinary team is engaged in diverse community work, and your role is essential in ensuring smooth processes, attention to detail, and flexible support. Additionally, you'll serve as a key secretariat for the Council's First Nations Advisory Committee.

**Benefits**:

- Work with a Local Council
- 6 weeks assignment with possibility of extension
- Located in Parramatta NSW
- $37.85 per hour + super

**About You**:

- Computer literacy, with a high standard of word processing
- Well-developed administration and office management skills
- Effective communication skills (written and verbal) for basic reports and interaction with diverse audiences

**Key Responsibilities**:

- Administrative support for day-to-day CCB operations
- Maintenance of Records Management Systems
- Management of processes using Council platforms
- Raise Purchase Orders and payment requests
- Administration of payments for community grants
- Utilize advanced knowledge of Microsoft Office and InfoCouncil
- Coordination of meetings, catering, logistics, and travel arrangements
- Contribute to actions within projects aligned with Council's First Nations Strategy

**Baseline**:

- Plan and schedule work to meet deadlines
- Promote continuous improvement and innovation
- Build effective relationships with internal stakeholders
- Ensure safe work practices and report incidents
- Adhere to EEO principles and council policies

**Qualifications**:

- Certificate in business administration or relevant work experience
- Identify as First Nations (Aboriginal and Torres Strait Islander)

**Experience**:

- Demonstrated ability to provide high-quality customer service
- Effective planning and time management
- Experience in a community services environment
- Strong communication skills

**Desirable**:

- Proficiency in Council's software packages (TRIM, TechOne, SmartyGrants)

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