Executive Support Officer

7 months ago

Melbourne, Australia Becks Wiggins Stokes Recruitment Full time

Location- Victoria, Melbourne, Melbourne CBD & Inner Suburbs- Job type- Temporary- Discipline- Administration Support Recruitment- Reference- 846759- Full-time, temporary role with the potential to become permanent for the right person.
- Terrific CBD location.
- Hybrid working arrangement, providing flexibility.
- Diverse and challenging role, offering varied responsibilities.
- Fantastic opportunity to delve deep and showcase your skills and abilities.

**About the Role**:
Our client, a large membership-based organisation located in Melbourne’s CBD, is seeking an experienced Administrator to join their team. Here, you will play a critical role in providing high-level executive and administrative support to the Office of the President and CEO. This is a temporary position with the potential to become permanent for the right person.
**What's on Offer**:

- Flexible working options - hybrid
- Excellent CBD location with public transport at the doorstep as well as plenty of nearby cafes, restaurants and shopping
- Work with a highly respected and long-established organisation
- Diverse and challenging role, fantastic opportunity to expand your skill set
- Friendly and professional work environment

**Key Responsibilities**:

- Review and prioritise incoming enquiries and preparing responses for review.
- Prepare high-quality correspondence, reports, documents, and presentations.
- Prepare meeting agendas, coordinating the recording of meeting minutes and actions.
- Efficiently schedule and plan various meetings, forums and events; managing travel arrangements and catering and provide administrative support.
- Provide executive support cover for the EA to the CEO, as required.

**Ideally You’ll Have**:

- Minimum of 3 years' experience providing executive level administrative assistance
- Excellent interpersonal communication and writing skills, including detailed minute-taking.
- Experience working with, and a solid understanding of Committees and/or Boards is desirable.
- Strong time management and planning skills, with the ability to work under tight timelines.
- Sound judgment, professionalism and the ability to maintain confidentiality.
- Strong attention to detail, flexibility and a proactive attitude.
- Ability to take responsibility for planning and supporting multi-disciplined workgroups.
- Confidence in dealing with senior executives, committee members, and external stakeholders.
- Initiative and the ability to work independently with limited supervision.
- Experience working in healthcare, education or in a membership-based organisation will be advantageous.

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