Personal Assistant to The CEO

4 weeks ago

Sydney, Australia a+ design group Full time

**Endless opportunities, Exciting adventures**

Looking for an exciting new challenge? **Join our award-winning Architecture firm as a Personal Assistant to the CEO in Sydney** We're on the hunt for someone who is detail-oriented with **solid and proven experience in executive assistance** to join our passionate and fun-loving team.

**Your Responsibilities**
- Manage company and personal social media accounts, taking responsibility for all postings and updates, including marketing materials.
- Handle videography, photography, and b-roll, preparing content for social media.
- Provide copywriting and dubbing assistance for the CEO to meet company and client marketing needs.
- Manage and maintain the CEO's schedule, appointments, and travel arrangements.
- Provide secretarial and administrative support to the CEO across all aspects of the role.
- Assist with personal matters as required by the CEO.
- Update all compliance matters (included but not limited to insurance, architects’ registration, CPD).
- Answer office phone calls, greet clients, and assist in managing client relationships.
- Deliver gifts and urgent packages as required.
- Procure office supplies and personal items for the CEO.
- Maintain and tidy the CEO's office, ensuring a professional environment.
- Update the office manual, organize and coordinate office operations, procedures, and resources to enhance organisational effectiveness and efficiency.
- Assist in business development activities, attend client meetings and events as required (sometimes outside regular working hours).
- Demonstrate attention to detail and a high level of accuracy in all tasks.
- Effectively manage time and prioritise tasks in a highly demanding working environment.
- Provide support to other directors when required.
- Perform any other ad hoc tasks as assigned by the CEO.
- Uphold a high level of professional integrity and maintain confidentiality at all times.

**Your Requirements**
- Flexibility to work and be accessible outside regular office hours when necessary.
- Solid experience in managing social media platforms (Instagram, Facebook, LinkedIn, TikTok, RED, etc.).
- Proven experience in providing assistance to senior executives.
- Excellent communication skills in English, both written and verbal.
- Knowledge of graphic design software (InDesign, PowerPoint, Photoshop, CapCut, etc.).
- Strong organisational and multitasking abilities.
- High level of professionalism and discretion.
- Ability to prioritise and work effectively under pressure in a fast-paced environment.
- Adaptability to quickly adjust to changing priorities and requirements.

**About A+ Design Group**

At A+ Design Group, we're not just architects - we're visionaries. Our passion lies in creating projects that truly connect us with our surroundings and with each other. We believe that the spaces in which we live should be more than just functional - they should be beautiful, inspiring, and unforgettable.

As an award-winning design practice, we specialise in multi-residential and 5-star hotel designs that are tailor-made with light, exquisite geometry, and impeccable proportions. Our goal is to create spaces that help build our future memories, and we take that responsibility seriously.

With innovative and collaborative thinking, we're always pushing the boundaries of what's possible in architecture. We're not content to simply follow the status quo - we're constantly striving to define new possibilities and create spaces that are truly extraordinary.

**How to Apply**

Pay: From $60,000.00 per year

**Benefits**:

- Professional development assistance

Schedule:

- 8 hour shift

Supplemental pay types:

- Performance bonus

Application Question(s):

- How many years of experience do you have, in managing social media platforms (Instagram, Facebook, LinkedIn, TikTok, RED, etc.)? Please specify.
- Are you an Australian citizen or permanent resident or a New Zealand citizen? If not, please specify your visa type that allow you to work legally in Australia.

Work Location: In person

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