Personal Assistant to CEO

3 weeks ago

Sydney, Australia Men's Health Clinic Full time

**COMPANY INTRODUCTION**

**Men’s Health Clinic** (MHC) is one of the fastest growing telehealth companies internationally. Established a decade ago, we are proud to have restored the confidence, and greatly improved the lives of thousands of men across the world by offering bespoke and customised treatment programs with a multi-disciplinary approach.

Our Management Team are successful Global Leaders are completely focussed on our company ethos which is to pay forwards this knowledge to train and develop other team members into becoming Superstars themselves. This supportive team approach combined with tried and tested proven treatments and products has enabled us to gather hundreds of 5 star google reviews and maintain an impeccable online reputation.

Global offices mean global opportunities and since we are scaling at a rapid pace, **we are looking for a driven, versatile, and highly organised Personal Assistant (PA) to work directly with the company’s CEO. Should you find yourself open to cultural diversity and have the eagerness to learn, enhance your administrative skills, and most importantly be able to TRAVEL both locally and internationally, this opportunity could be for you.**

**Top reasons to work for the company**

We are well-funded and have quickly adapted to the current, post and future COVID environment in which telehealth has become the preferred choice of government and health departments globally. Our focus is to constantly breed excellence and in doing so, we expect the same from all our team members. An inspirational work-life culture is a vital part of our organisation.

The atmosphere we have created is enjoyable, fun, and very rewarding with excellent career opportunities for those who are hardworking, committed, and super-reliable.

This offers a base salary $65k - $75k + Super depending on experience and travel opportunities.

**JOB DESCRIPTION**
- To provide one-to-one support to the CEO.
- To provide personalised administrative duties managing all business commitments as well as providing support in a general capacity to optimise his time more effectively.
- Possess the skillset to quickly calibrate to the expected level to avoid repetitive training.
- Answering phone calls and taking messages.
- Organising and making travel arrangements and itineraries when required.
- Optimise and manage flight rewards efficiently.
- Organising and planning meetings.
- Attending those meetings with the CEO whilst accurately capturing minutes, preparing in draft and once approved, sending to appropriate team members with timelines included.
- Assisting the CEO by following up these actions with the management team to maintain team accountability.
- Preparing and conducting research the CEO may require.
- Managing various ad hoc requests as necessary.
- Liaise with external and internal contacts to ascertain their needs, forward calls and messages to the appropriate team member and ensure communication processes are fit for purpose and handled in a timely manner.
- Managing internal and external correspondence on behalf of other senior management when directed.
- Scheduling appointments, maintaining his calendar, and sending reminders.
- Typing, formatting, and editing reports, documents, and presentations needed.
- Filing and retrieving company records, documents, and reports.
- Observing best business practices and etiquette.
- Undertake complex diary management, prioritising functions and appointments, ensuring that meetings, deadlines, presentations, and other duties of the executive are carried out seamlessly.
- To assist the CEO with highly confidential matters such as acquisitions and delicate HR matters to ensure efficiency and managed in line with best practices and high professional standards dictated by the organisation.

**SKILLS & QUALIFICATIONS**
- Must have great interpersonal skills, is well-presented and professional at all times.
- Strong organisational skills.
- Ability to organise a daily workload by priorities and/or urgency.
- Computer literacy is a must.
- Excellent and professional level of verbal and written articulacy/ communication skills.
- Practices professional discretion at all times
- Well-developed time management skills
- Certification(s) in administrative work, assistant work, or related training is an advantage.
- Being a tech savvy and knowledge in any CRM is an advantage but not required.
- Advanced level in typing, note-taking, record-keeping.
- Ability to manage internal and external correspondence.
- Must be able to meet tight deadlines adapt in a fast-paced work environment.
- A proactive approach to problem-solving with strong decision-making skills.
- The role includes 8 hours per day although you will have the lifestyle to maintain complete flexibility when required which sometimes include an early start or a late finish.
- Must be willing and maintain appropriate documents in order to travel locally and internationally.

**Most industries are u

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