Project Administrator

2 weeks ago

Port Melbourne, Australia oOh! Full time

**About oOhmedia**

oOhmedia is a leading Out of Home media company that is enhancing public spaces through the creation of engaging environments that help advertisers, landlords, leaseholders, community organisations, local councils and governments reach large and diverse public audiences.

The company’s extensive network of more than 37,000 digital and static asset locations includes roadsides, retail centres, airports, train stations, bus stops, office towers, and universities.

Listed on the ASX, oOh employs around 800 people across Australia and New Zealand, and had revenues of $633.9 million in 2023.

**Our culture**:
Join an organization united by drive, creativity, innovation, and community. We show up and we are all here to be bold, brave, and to push the boundaries in Out Of Home advertising. United by our commitment to imagination, you will have the opportunity to collaborate with diverse, talented, and dedicated colleagues across Australia and New Zealand who are all passionate about raising the bar each and every day. Realise your potential and make an impact with us.

**The Role**:
You will be part of the Project Administration Team but will report directly to the Senior Project Manager responsible for the Department of Transport and Planning (DTP) portfolio. This full-time role will be based in oOh’s Port Melbourne office with plenty of opportunities for collaboration and direct exposure to project matters with the project team.

**The Responsibilities**:

- Establish an appropriate filing structure and manage the communication flow to ensure compliance with the contract.
- Assist and support the DTP team with raising PO/issuing/receipting supplier invoices where necessary and setting up new vendor/supplier in the system.
- Communicating with service providers and suppliers to obtain lead times and track the status of deliverables.
- Work with freight companies and internal depots to organise and book transport of stock.
- Data entry and compiling reports where necessary.
- Maintenance of project documentation/project minutes.
- Assist the Project Team with administrative tasks/duties.

**What you will need to be successful in this role**:
You’ll have a background in administration or project support and possess the following skills and experience:

- Exceptional time management and organisational skills with the ability to work within tight deadlines.
- A strong communicator and an expert collaborator who can bring together cross-functional teams to achieve outcomes.
- Critical thinking, problem-solving, and multi-tasking skills.
- Proactive and motivated with a tenacious approach to your work.
- Intermediate MS Office (Word/Excel/Outlook/PPT) skills.
- Experience with project delivery ideally with previous experience within the construction industry (preferred but not essential)
- A dedicated team player who thrives on pro-activity and is enthusiastic with a can-do attitude.

**Our Benefits**:

- You flex - We are all different and we recognise that. You can flex how and when you need and have the opportunity to work in a flexible capacity in an environment where you can bring your best self.
- Best You - We strongly encourage our people to be their best selves and we have internal and external training plus structured and defined career paths, NGEN memberships, peer mentoring, team shadow opportunities.
- Your leave, your way - purchase additional annual leave, inclusive paid parental leave policy that supports all parents and carers, paid wellbeing day, paid community service and volunteering leave days, swap a public holiday for a day of significance
- Support You - We have partnered with wellbeing market leader, Sonder, which provides our people and their immediate family, free human-centric wellbeing, and care support 24/7. We also provide discounted gym memberships, clothing apparel, and discounted online wellbeing retailers.
- Celebrate You - Active Reward and Recognition Program for peer-to-peer kudos

oOh is committed to employing team members who align with our Values and who meet the requirements of the role. As part of the recruitment process, there are a number of checks that may be conducted to demonstrate your suitability for a role including police / criminal background checks, medical, drug, and alcohol testing, due diligence checks, right-to-work checks, and/or reference checks.

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