Document Controller
4 weeks ago
Fortitude Valley, QLD, AU, 4006**About us**:
We’re all about transforming lives by finding solutions to complex challenges across a wide range of industries including infrastructure, property, rail, building and water projects in Australia, New Zealand and South East Asia.
We are currently looking for an experienced Document Controller in Rail to join our Project team based in the Sunshine Coast/Brisbane.
This infrastructure project will create opportunities will increase capacity, improve reliability, and reduce travel times for passengers and freight.
Here you will be part of that opportunity, to live and work close to iconic beaches and scenery, while working in a dynamic environment.
**Key Responsibilities include but are not limited to**:
- Provide customer service to the client, external vendors, subcontractors, and community stakeholders as required
- Provide administrative support which may include arranging and attending meetings, taking and distributing minutes, and making travel and accommodation arrangements if required
- Organise the office processes, workspace, office supplies and equipment.
- Establish and implement an efficient project-related document control register, database and hard copy filing system.
- Implement Project Document Management System and processes.
- Ensure document submissions are in accordance and compliant with the project branding / document formats and requirements.
- Establish and maintain a correspondence tracking system, including tracking and reporting on status to follow up with Project team members.
- Ensure the documents are managed in strict confidentiality
- Perform all duties in accordance with policies, processes, systems and procedures
- Develop and maintain a list of project related Standards and hard copy library version.
- Develop and maintain a list of project related codes, acts and regulations.
- Internal audits/surveillance of project work sites to ensure effective document handling and current document revisions are in place.
- Perform all duties in accordance with JH policies, processes, reporting, systems and procedures.
**To be successful in this role you will have**:
- Experience in document management systems or experience in managing complex database/management systems
- Higher School Certificate (HSC) or equivalent experience in Business or Administration
- Advanced computer skills
- Prioritisation skills
- Records management
**What's in it for you when you join John Holland?**:
We’re about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.
We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From industry-leading leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.
**We offer**:
- Competitive remuneration with salary continuance, and salary sacrifice packaging options available.
- Great leave benefits including 18 weeks paid parental leave with superannuation and up to an extra 18 weeks of superannuation paid on further periods of unpaid parental leave, multicultural leave exchange and two additional John Holland Days to prioritise health and wellbeing.
- Career progression underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities.
- Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, and technical and leadership training and development opportunities.
- Inclusion and diversity is part of how we work and do what we do at John Holland. Our active commitment to being an employer of choice is evident in the delivery of our Gender Equality Strategic Plan supported by our Pride, Celebrate Women, RAP and Grow networks.
- Flexible working that works for you as we know flexibility means different things to different people. Whether it’s flexi-hours, flexi-parenting, flexi-leave, flexi-shifts, flexi-work, we’re committed to helping our people work flexibly.
**Job Segment**:Administrative Assistant, Document Control, Administrative
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