Executive Assistant

1 week ago

Docklands, Australia bp Full time

Location
- Australia - Docklands
- Travel required
- No travel is expected with this role
- Job category
- Business Support
- Relocation available
- This role is not eligible for relocation
- Job type
- Professionals
- Job code
- RQ071232
- Experience level
- Entry

Job summary

**Job Family Group**:
Business Support Group
**Job Summary**:
Responsible for supporting assigned teams/leaders by providing proactive assistance and administrative support to leadership teams' activities under supervision, in order to enhance efficiency and deliver effective solutions, whilst ensuring discretion and confidentiality.

bp is reimagining energy for people and our planet.

We provide heat, light and mobility to customers worldwide. We’re fundamentally transforming what we do so we can reach net zero by 2050 or sooner. We also have a strong mission to help the whole world reach net zero too - working across our industry to improve people’s lives.
Imagine it’s your job to make our customers an active part in reshaping the world’s energy system. Everything starts with the customer, so you’re focused on shaping products and services that keep them moving as the world moves towards net zero.

To help us continue our strong momentum we are looking for an Executive Assistant who will be responsible for providing comprehensive and proactive administrative support and ensure the smooth and efficient running of the offices for the Functional leaders of C&EA, Marketing and HSE. The role acts as the first point of contact for the leaders of these Functions and involves but is not limited to a wide range of administrative activities that support delivery of the C&EA, Marketing, and HSE agenda and objectives.

**What can you expect in this role**:

- Manage the Functional leader’s diary and ensure meetings are appropriately prioritised.
- Organise and set up Leadership Team meetings, team-building events and conferences for the operating unit or function and manage all associated logistics within a defined budget.
- Act as the first point of contact for both internal and external visitors, screen incoming telephone calls and correspondence by ensuring queries are dealt with efficiently.
- Lead and co-ordinate the internal communications (including but not limited to townhalls, teleconferences, updates and newsletters and other communications/events) in order for all levels across the operating unit/function to stay connected and informed.
- Undertake administrative activities including but not limited to minuting meetings, preparation of reports and presentations, invoice processing, processing of internal expenses, the creation and maintenance of registers and financial spreadsheets, general typing of correspondence.
- Plan and co-ordinate with attention to detail overseas/interstate travel bookings ensuring all travel documentation is up to date, full programmes/itineraries are complete, vaccinations and travel safety requirements are in place and delegation of authority is issued for period of absence.

**What we would like to see you bring to the team**:

- Demonstrated experience in an administration/business support role in a large, complex organisation with significant experience in supporting senior executives.
- Outstanding organisational skills with the ability to manage competing priorities.
- Strong written and verbal communication skills.
- Ability to work independently with mínimal supervision.

**Why join us?**

It’s crucial to us that the differences we see in the world around us are reflected in our workplace. Who you are is what counts, not where you’re from or how you live your life. At bp, we support our people to learn and grow in a diverse and challenging environment. We believe that our team is strengthened by diversity. We are committed to fostering an inclusive environment in which everyone is respected and treated fairly.

There are many aspects of our employees’ lives that are meaningful, so we offer benefits to enable your work to fit with your life. These benefits can include flexible working options, a generous paid parental leave policy, excellent retirement benefits, among others

**Benefits of joining our team**:

- Above minimum standard Superannuation
- Be part of bp’s share match initiative + annual bonus
- Excellent career development opportunities

BP is an equal opportunity employer supporting diversity in our workforce. BP Australia & New Zealand encourages women, people of Aboriginal, Torres Strait Islander, Maori and Pacific Islander heritage and people of culturally diverse backgrounds to apply. If this opportunity sounds like you, then we would love to hear from you. To apply, please click on the 'Apply' button below and follow the prompts.

Please be aware that all bp ANZ employees must be Permanent Residents or Citizens of Australia or New Zealand.

**Travel Requirement**:
No travel is expected with this role
**Relocation Assistance**:
This role is not eligible for

  • Executive Assistant

    2 weeks ago

    Docklands, Australia Myer Full time

    **Job no**: 941849 **Work type**: Permanent / Full time **Location**: Support Office - Docklands **From humble beginnings in downtown Bendigo to supporting Australian communities far and wide - Myer has always been a special place, transcending beyond just a place to work**. **Myer is a place for finding life-long friendships, a safe space with a big...

  • Executive Assistant

    3 weeks ago

    Docklands, Australia Brook Recruitment Pty Full time

    **About the company**: With over 20 years of excellence in the Real Estate space this premium Real Estate agency acts with integrity, achieving great results whist having fun. After being established in 2003 they have a brilliant team of 30 with expansion on the horizon. **About the role**: This is a diverse role with exposure to every facet of the...

  • Executive Assistant

    3 weeks ago

    Docklands, Australia Brook Recruitment Full time

    **About the company**: With over 20 years of excellence in the Real Estate space this premium Real Estate agency acts with integrity, achieving great results whist having fun. After being established in 2003 they have a brilliant team of 30 with expansion on the horizon. **About the role**: This is a diverse role with exposure to every facet of the...

  • Executive Assistant

    1 month ago

    Docklands, Australia Myer Full time

    From humble beginnings in downtown Bendigo to supporting Australian communities far and wide- Myer has always been a special place, transcending beyond just a place to work. Myer is a place for finding life-long friendships, a safe space with a big heart. Here, you’re encouraged to be yourself, share your ideas and are entrusted to deliver your very best....

  • Executive Assistant

    1 week ago

    Docklands, Victoria, Australia Equifax Full time

    What you'll doIn this role you will provide executive support for the General Counsel & COO. You will use your well developed organisational skills and professional approach to provide high-level administrative support and establish effective relationships with key stakeholders in the Equifax business, both locally and internationally.This is a dynamic,...

  • Executive Assistant

    1 month ago

    Docklands, Australia people2people Full time

    **Excellent opportunity for an experienced Executive Assistant to take the next step in their career!**: - **Centrally located in Docklands with car park on site**: - **Salary up to $115K + superannuation** **THE COMPANY** Located in Docklands, this reputable organisation is a market leader in the property and construction industry who pride themselves on...

  • Executive Assistant

    2 weeks ago

    Docklands, Australia people2people Full time

    **Excellent opportunity for an experienced Executive Assistant to take the next step in their career!**: - **Centrally located in Docklands with car park on site**: - **Salary up to $115K + superannuation** **THE COMPANY** Located in Docklands, this reputable organisation is a market leader in the property and construction industry who pride themselves on...

  • Executive Assistant

    1 week ago

    Docklands, Victoria, Australia Brook Recruitment Full time

    About the company: With over 20 years of excellence in the Real Estate space this premium Real Estate agency acts with integrity, achieving great results whist having fun. After being established in 2000 they have a brilliant team of 30 with expansion on the horizon. About the role: This is a diverse role with exposure to every facet of the business, You...

  • Executive Assistant

    1 week ago

    Docklands, Victoria, Australia Brook Recruitment Pty Full time

    About the company:With over 20 years of excellence in the Real Estate space this premium Real Estate agency acts with integrity, achieving great results whist having fun. After being established in 2003 they have a brilliant team of 30 with expansion on the horizon.About the role:This is a diverse role with exposure to every facet of the business, You will...

  • Executive Assistant

    1 month ago

    Docklands, Australia Myer Full time

    Job no: 941849 Work type: Permanent / Full time Location: Support Office - Docklands From humble beginnings in downtown Bendigo to supporting Australian communities far and wide- Myer has always been a special place, transcending beyond just a place to work . Myer is a place for finding life-long friendships, a safe space with...

  • Executive Assistant

    4 weeks ago

    Docklands, Australia ABN Group Full time

    Centrally located in Docklands with parking available - Supportive team environment with opportunities to develop - Take the lead in creating a fun and engaged culture **What's on offer?**: As an Executive Assistant (EA) you will provide executive level support for our Executive General Manager (EGM). You will work in partnership with the EGM to ensure the...

  • Executive Assistant

    2 days ago

    Docklands, Australia Link Group Full time

    **The Role** This role reports to the Technology Director and Chief Financial Officer (CFO) of MUFG Pension & Market Services - Retirement Solutions business providing high quality executive support and administrative assistance. - **Fixed Term contract - parental leave absence cover for 10 months**: - **Location - Collins Square office in Melbourne...

  • Executive Assistant

    4 weeks ago

    Docklands, Australia Link Group Full time

    The Role This role reports to the Technology Director and Chief Financial Officer (CFO) of MUFG Pension & Market Services - Retirement Solutions business providing high quality executive support and administrative assistance.   Fixed Term contract - parental leave absence cover for 10 months Location - Collins Square office in Melbourne CBD. ...

  • Executive Assistant

    1 week ago

    Docklands, Victoria, Australia Link Group Full time

    The Role This role reports to the Technology Director and Chief Financial Officer (CFO) of MUFG Pension & Market Services - Retirement Solutions business providing high quality executive support and administrative assistance. Fixed Term contract - parental leave absence cover for 10 months Location - Collins Square office in Melbourne CBD. Role commencing -...

  • Executive Assistant

    3 weeks ago

    Docklands, Australia Link Group Full time

    The Role This role reports to the Technology Director and Chief Financial Officer (CFO) of MUFG Pension & Market Services - Retirement Solutions business providing high quality executive support and administrative assistance.   Fixed Term contract - parental leave absence cover for 10 months Location - Collins Square office in Melbourne CBD. ...

  • Executive Assistant

    1 week ago

    Docklands, Victoria, Australia ABN Group Full time

    Centrally located in Docklands with parking available Supportive team environment with opportunities to develop Take the lead in creating a fun and engaged cultureWhat's on offer?:As an Executive Assistant (EA) you will provide executive level support for our Executive General Manager (EGM). You will work in partnership with the EGM to ensure the smooth and...

  • Executive Assistant

    1 week ago

    Docklands, Australia Australian Pharmaceutical Industries Full time

    **About us: Wesfarmers Health was formed in March 2022, with the acquisition of Australian Pharmaceutical Industries (API). Our supporting portfolio of brands includes Priceline, Priceline Pharmacy, Soul Pattinson Chemist, Pharmacist Advice, Clear Skincare Clinics, InstantScripts and SILK Laser Clinics. Since our humble beginnings in 1910, we’ve grown...

  • Executive Assistant

    1 week ago

    Docklands, Victoria, Australia Australian Pharmaceutical Industries Full time

    **About us: Wesfarmers Health was formed in March 2022, with the acquisition of Australian Pharmaceutical Industries (API). Our supporting portfolio of brands includes Priceline, Priceline Pharmacy, Soul Pattinson Chemist, Pharmacist Advice, Clear Skincare Clinics, InstantScripts and SILK Laser Clinics.Since our humble beginnings in 1910, we've grown from a...

  • Executive Assistant

    3 days ago

    Docklands, Australia Ericsson Full time

    **Our Exciting Opportunity**: We are now looking for an Executive Assistant to provide a high degree of administrative support and service to managers, unit leadership teams and where applicable, to unit members. Assistants may in some cases take decisions on behalf of their manager and represent the unit if delegated. **In this role, you would**: -...

  • Executive Assistant

    3 weeks ago

    Docklands, Australia Ericsson Full time

    **Our Exciting Opportunity**: We are now looking for an Executive Assistant to join the team in our new Melbourne CBD office and provide a high degree of administrative support and service to managers, unit leadership teams and where applicable, to unit members. Assistants may in some cases take decisions on behalf of their manager and represent the unit if...