Executive Assistant

4 months ago

Docklands, Australia Myer Full time

**Job no**: 941849

**Work type**: Permanent / Full time

**Location**: Support Office - Docklands

**From humble beginnings in downtown Bendigo to supporting Australian communities far and wide
- Myer has always been a special place, transcending beyond just a place to work**.

**Myer is a place for finding life-long friendships, a safe space with a big heart. Here, you’re encouraged to be yourself, share your ideas and are entrusted to deliver your very best. Some might even say it feels like being “right at home”.**

Myer is currently seeking an experienced C-Suite Executive Assistant to join our team, providing the highest level of strategic administrative and confidential operational support to our Chief Financial Officer (CFO) and Executive General Manager (EGM) Property.

In this pivotal role, the Executive Assistant will collaborate closely with the CFO and EGM to ensure the seamless execution of their duties and responsibilities to enable efficiencies, productivity, and effectiveness in delivering business objectives.

We are looking for a proactive individual with a can-do attitude who can work effectively both autonomously and as a part of a team, fostering strong relationships with key stakeholders and the wider business. Additionally, the Executive Assistant will play a key role in the Finance and Property leadership team, identifying opportunities to optimise processes and enhance operational efficiency.
- Join a value-driven, dynamic, collaborative and highly experienced team
- Play a key role supporting and being the main point of contact for our internal & external stakeholders across our Finance & Property portfolios
- Flexible hybrid working - centrally located Docklands office & WFH

**About the role**:

- Provide the highest level of effective, dedicated executive administrative and personal support to the CFO and EGM to maximise productivity, enabling them to focus on business growth, developing relationships and positioning the team for success.
- Successfully complete a broad variety of administrative tasks for the CFO and EGM including day-to-day complex diary management; mailbox management; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; compiling documents for meetings, and other tasks that facilitate their ability to effectively lead their teams ensuring the optimal use of the CFO/EGM’s time.
- Multi-task and prioritise conflicting needs to effectively deliver outcomes according to deadlines.
- Liaise efficiently with internal and external stakeholders as the Executive point of contact and maintain discretion, confidentiality, and trust.
- Support the CFO and EGM in the development and maintenance of stakeholder relationships by acting as a MYER ambassador and role model the MYER values, establishing a friendly and professional rapport with all stakeholders.
- Half Year & Full Year Results administrative support to the CFO (compile draft speeches, briefing notes, working with EA to CEO in scheduling of investor meetings/roadshows etc).
- Supporting the CFO in Investor Relations management (investor database management, report preparation, meeting coordination etc)
- Other administrative duties as required including but not limited to team member onboarding, contract execution and management, providing financial management support with expense claims/reconciliation, reporting, invoice processing and reconciliations, FBT/Gift & Gratuity management.
- Provide ad-hoc Executive Assistant support to the Executive Management Group as required.
- Provide ad-hoc support activities hosted by the broader EA team - i.e. Myer exclusive sample sales, company events, town hall meetings

**About you**:

- 3+ years’ experience supporting C-Suite Executives
- EA to CFO experience preferable
- Experience working for a publicly listed company preferable
- Business Administration Diploma or relevant qualification in this field is preferable.
- Ability to work under pressure and be agile in a fast-paced environment, prioritising tasks to meet strict deadlines.
- Excellent organisational skills with sound attention to detail.
- Articulate and confident verbal & written communication skills.
- Proactive can-do attitude and willingness to learn.
- Proficient in Microsoft Office Suite.
- Ability to work effectively both autonomously and as part of a team, building positive working relationships and connections with stakeholders on all levels.
- Passionate, approachable and leads by example.

**Benefits to you**:

- Generous team member discounts on all Myer products, including team-member exclusive discounts
- Access to lifestyle leave and volunteer leave - arrange work around your life, not life around work
- A supportive leadership and Executive Assistant network to set you up for success

We’d love to hear from you even if you don’t meet all the criteria listed above.

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