Executive Assistant

1 week ago

Docklands, Australia Australian Pharmaceutical Industries Full time

**About us:
Wesfarmers Health was formed in March 2022, with the acquisition of Australian Pharmaceutical Industries (API). Our supporting portfolio of brands includes Priceline, Priceline Pharmacy, Soul Pattinson Chemist, Pharmacist Advice, Clear Skincare Clinics, InstantScripts and SILK Laser Clinics.

Since our humble beginnings in 1910, we’ve grown from a small co-operative of three pharmacies to a national organisation and one of Australia’s leading health, beauty, and wellness companies.

The Wesfarmers Health includes 73 company-owned Priceline stores, 396 Priceline pharmacy franchise stores and 89 Clear Skincare clinics and is also a wholesale distributor of pharmaceutical goods. In 2023, the Health division expanded its digital and medical aesthetics offering with the acquisitions of telehealth provider InstantScripts, as well as the SILK Group, who operates a network of around 140 wholly-owned, joint venture and franchised clinics. The division employs more than 3600 team members.

**What you’ll do:
Are you ready to be an integral part of driving Wesfarmers Health towards its vision and strategic goals? We are seeking a dedicated and skilled Executive Assistant to provide exceptional support to the General Manager Pharmacy Business Development and the General Manager Product and Replenishment, as well as their respective teams. Your role will be pivotal in maintaining the seamless operations of these departments. We offer a supportive and inclusive work environment that fosters growth, development, and the opportunity to make a meaningful impact.

The responsibilities for this role include:

- Act as the first point of contact for the two General Managers and their teams
- Support the GMs strategically, enabling their seamless role execution and fostering a trusted partnership
- Diary Management: arranging meetings and rooms, preparing presentations and projects, taking, and issuing minutes in a timely manner, scheduling follow-up actions as needed
- Travel Support: booking flights, accommodation, arrangements for working dinners, finding suitable venues for corporate events etc
- Event management: internal and external events, conferences, monthly team meetings, industry events, catering, and any entertainment requirements
- Office Administration: accountable for processing and approving invoices and expenses, workflows, leave management, scheduling performance reviews and other team related processes
- Coordinate onboarding and induction of new starters in the Pharmacy Business Development team and Product and Replenishment teams Collaborate actively with fellow Executive Assistants, fostering a coordinated approach to group-wide projects and tasks, thereby enhancing the overall effectiveness of the Wholesale Division

**What you’ll bring:
- 5 + years’ experience in an administrative or secretarial support roles of which several years spent supporting senior level managers
- Proven ability and experience to support two senior executives and their teams
- Previous experience in travel management, displaying the capability to efficiently organise and coordinate travel arrangements
- Proficiency in office software tools and technology for seamless workflow management.
- Ability to effectively prioritise tasks amidst competing demands, and adeptness in interacting with senior managers for efficient coordination
- Strong interpersonal and communication skills, enabling effective collaboration with departmental teams and peers
- Agile mindset with the ability to anticipate needs and challenges, contributing to proactive problem-solving
- A team-oriented approach with the capacity to work collaboratively in a fast-paced and dynamic environment
- Proactive exploration of technology to optimize workflow and enhance efficiency, consistently seeking opportunities to work smarter
- Adherence to strict confidentiality protocols, handling sensitive information with utmost discretion
- Pharmaceutical Industry Knowledge: Preferred, though not mandatory, experience or familiarity with the pharmaceutical industry Year 12 minimum or Certificate Diploma in Business

**Why us?
- A fantastic work culture based off our four Ways of Working - Be well, Show You Care, Make it Better and Act Now
- Flexible hybrid working that is balanced with our organisational need to create connections and enable collaboration
- Ongoing professional development and career opportunities across the Wesfarmers Health Division and the broader Wesfarmers Group
- Access to employee benefits across Wesfarmers including team member discounts at Bunnings, Kmart, Target, Officeworks, OnePass, Priceline and Clear Skincare Clinics
- ‘We Love Your Work’ recognition program. Team members can recognise their peers, team or other business units, with winners taking part in our annual awards
- Novated leasing options
- Access to our Employee Assistance Program (EAP) - available to all team members and their immediate family members, 24/7,

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