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Executive Assistant

4 months ago

Docklands, Australia Link Group Full time

The Role

This role reports to the Technology Director and Chief Financial Officer (CFO) of MUFG Pension & Market Services - Retirement Solutions business providing high quality executive support and administrative assistance.
 

  • Fixed Term contract - parental leave absence cover for 10 months
  • Location - Collins Square office in Melbourne CBD.
  • Role commencing - July 2024
     

Key Accountabilities and main responsibilities

  • Extensive diary management for the Technology Director and Chief Financial Officer (CFO)
  • Maintain the calendar, including scheduling meetings, appointments, speaking engagements. Exercise discretion in committing time and evaluating needs
  • Client liaison - using proactivity and initiative to take action on any requirements as necessary. Liaison with external clients, suppliers, consultants and stakeholders to support key activities
  • Assist the leaders in the development of presentations and white papers for internal and external audiences
  • Determine priority of matters of attention for the leaders; redirect matters to staff to handle, or handle matters personally, as appropriate
  • Co-ordinate dissemination of information to internal parties as required
  • Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials
  • Plan, coordinate and manage domestic travel, and complex international travel
  • Proof reading of documents for both the Senior leaders
  • Prepare payment requests including AMEX and staff reimbursements. Manage the approval process; Prepare, reconcile, and submit expense reports
  • Effective liaison with other Executive Assistants (EA’s) of the Executive team
  • Collate monthly reports for the leaders as required
  • Internal event coordination
  • Ad hoc duties, projects and general administration as requested by the leaders
  • Personal errands for the leaders as required
  • Maintain confidential and sensitive information

 
Experience & Personal Attributes

  • 3-5 years of prior experience in supporting a C-suite or senior executive within a large organisation
  • Proficient in typing and with sound skills in Microsoft Word, Excel, PowerPoint, email systems and databases
  • Strong understanding of confidentiality of information
  • Understanding of the business/ industry or the ability to develop.
  • Advanced organisation, time management, and prioritisation skills
  • High level interpersonal and customer service skills
  • Demonstrates initiative and is proactive with flexible approach
  • Ability to work under pressure in fast paced environment and multitask
  • Ability to work effectively with people at all levels of the organisation 
  • Excellent written and verbal communication skills

 
Some of our Employment Benefits

  • FlexiWorks – enabling our employees to work in the office and at home
  • Purchased Leave, Parental Leave, Volunteer Leave, Gender transition leave, Well-being leave
  • Employee Recognition Program - to recognise people who are demonstrating our values and Company purpose. 
  • Talent Referral Program
  • Salary Sacrificing via Superannuation
  • Employee Assistance Program
  • Learning & Development - Development at your fingertips via self-paced learning, including educational assistance support
  • Employee discounts – Access discounted rates and offers from a variety of providers including Bupa and Microsoft
  • Novated Car Leasing

Culture @ MUFG Pension & Market Services

We are an inclusive employer whose people work collaboratively. We encourage, support and value the various talents and perspectives of our people and promote a flexible and blended work environment where our people can thrive, and their wellbeing is supported. We know that diversity drives better client outcomes, continuous improvement, and growth. Be part of our company and together we will achieve our full potential.

We treat all individuals fairly and equitably and do not discriminate on the basis of diverse characteristics including, but not limited to gender, gender identity, sexual orientation, age, ethnicity, cultural background, physical abilities/disabilities, religious or political belief, marital or family status or carers responsibilities.

How to apply

Ready to take the next step in your career? Apply now with your resume and detailed cover letter highlighting your skills, experience, and why you would be a good fit for the role.

Candidates must have the relevant work rights to be considered for an opportunity at MUFG Pension & Market Services. Successful applicants will be required to complete background screening prior to commencement of employment.