Office Administrator

3 weeks ago

South Melbourne, Australia Grindal Legal Full time

Grindal Legal is a boutique Melbourne law firm working on interesting and innovative legal issues in Property Law, Conveyancing, Mortgage Lending and Estate Planning. We are a welcoming and productive team that takes pride in our work and our clients' success.

**The opportunity**

In this busy role, you will provide support to the General Manager and other staff in ensuring the smooth operation of business and administrative functions.

**Skills and experience**

**General business support**
- Assist with projects and initiatives by completing research and putting forward ideas and action items.
- Coordinate internal and external meetings (meeting room bookings and catering, if applicable).
- Order stationery and supplies.
- Coordinate all mail, postage and courier requirements.
- Arrange catering for staff meetings and events.
- Coordinate and arrange travel and accommodation.
- Assist the General Manager with basic marketing communications tasks.
- Staff onboarding
- Ad hoc administrative tasks.

**Client liaison**
- Take and screen reception telephone calls, assisting with client queries where appropriate, and managing client expectations around communications.
- Attend to clients/visitors/suppliers/deliveries at reception.

**Document preparation and production**
- Performing general administrative duties including but not limited to filing, binding, scanning and photocopying.
- Typing, formatting, mark-ups, proof reading and collating contracts, documents and agreements.

**File maintenance**
- Create and maintain all paper and electronic files, ensuring all documents, letters, file notes, and billing records are filed correctly and in a timely manner.
- Create new clients and updating client files with correct address and contact information.
- Manage scanning, archiving and closing files.

**Records maintenance**
- Manage deeds held in safe custody.
- Update continuing professional development register.
- Update registers of powers and attorneys and wills.
- Update phone list.

**What we offer**

At Grindal Legal, it is our ability to build long term relationships that sets us apart. Our goal is to continually exceed the expectations of our clients and our staff. We emphasise a supportive environment that encourages personal growth and professional development that keeps each team member, and our firm as a whole, performing beyond our clients’ expectations.

You will be provided with practical on-the-job training with access to a network of business support resources for assistance. We are proud of our culture and focus on recruiting people who will flourish at Grindal Legal.

Grindal Legal encourages work / life balance and provides a flexible working policy for its employees.

**How to apply**

**Job Types**: Full-time, Permanent

**Salary**: $42,760.00 - $70,000.00 per year

Schedule:

- 8 hour shift

**Experience**:

- Office administration: 1 year (preferred)

Work Authorisation:

- Australia (preferred)

Work Location: In person

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