Office Administration Assistant
2 months ago
**Administrative Assistant - Eltham**:
- Full-time, Permanent Position - 40 hours per week (Mon-Fri, 9am-5pm) Free Onsite Parking_
Pierce Building Services, a fast-paced building company based in Eltham, is looking for a standout **Administrative Assistant** to join our dynamic team. This is an exciting opportunity for someone with reception experience, excellent organizational skills, and a proactive attitude to be the first point of contact for our clients.
**Key Responsibilities**:
- **Reception Duties**: Handle a high volume of inbound calls, some of which may be complex or detailed
- **Job Allocation & Follow-ups**: Allocate tasks to trades and ensure timely follow-up to ensure smooth operations
- **Trade Follow-ups**: Manage and coordinate trade updates to keep projects on track
- **Data Entry & Report Writing**: Enter and maintain data accurately, and assist in writing reports
- **Varied Administrative Tasks**: Provide general office support and assist with various ad-hoc administrative duties
- **Multitasking**: Effectively juggle competing priorities, demonstrating a sense of urgency and practicality
**About You**:
- Professional telephone manner and strong verbal & written communication skills
- Proficient in Microsoft Word, Excel & Outlook (MYOB experience is a plus)
- Proactive, flexible, and eager to learn
- Detail-oriented with a high level of accuracy
- Capable of managing a variety of tasks in a fast-paced, multi-skilled environment
- Positive, energetic, and customer-focused attitude - going above and beyond to support clients is essential
**Why Pierce Building Services?**
- **Close to Home**: Located in Eltham with **FREE onsite parking**:
- **Supportive Team Environment**: Work alongside friendly, hardworking colleagues and supportive management
- **Opportunities for Growth**: Be part of a growing business with a fast-paced and rewarding role
If you're looking for a fast-paced administrative role where you can showcase your organizational skills and contribute to a collaborative team, then we want to hear from you
Schedule:
- Monday to Friday
Supplementary Pay:
- Overtime pay
Application Question(s):
- Are you available to work outside your usual hours when required? (e.g. weekends, evenings, public holidays)
**Experience**:
- Administration: 1 year (required)
- Customer service: 1 year (required)
**Language**:
- English (required)
Work Authorisation:
- Australia (required)
Work Location: In person
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