Document Controller
7 days ago
Business Unit:
**Maintenance**
- Function:
**Network Devt, Assets & Maintenance (NDA&M)**
- Job Code:
**704927**
**Document Controller**
- Work from home or Hybrid Working
- 12-month fixed-term
- Total Remuneration Package - $89,899
V/Line’s purpose is to connect Victorians through safe, reliable, and accessible transport. We believe in giving all Victorians opportunities through travel and transport - connecting them to jobs, education, family and friends, services, tourism and trade.
V/Line is experiencing significant growth and we’re delivering more services, more trains, cheaper fares, and huge projects. With more than 3700 weekly train and coach services, an expansive freight network and unprecedented rail investment, millions of Victorians depend on us to deliver. You could be one of our 2700 committed team members who are up to the challenge.
**About the Role**
Join us as a Document Controller and play a key role in enhancing the rail network.
In this position, you will manage formal documents and reports for Network Development, Assets, and Maintenance (NDAM) and ensure alignment with the V/Line Integrated Management System (IMS) and other document management systems.
If you’re confident, decisive, and skilled at coordinating meetings and delivering presentations, we’d love to have you on our team
Key accountabilities include:
- Coordinate internal and external work groups, facilitate planning and interface meetings, and negotiate access and integration with various work groups.
- Familiarise with V/Line’s Document Management Systems and standards, collaborating with NDAM stakeholders for document review and approval, and advising on document format and design.
- Identifying and implementing procedural improvements, managing and issuing document numbers for controlled documents.
- Maintaining document filing and metadata in the IMS.
- Internal document control through formatting and proofreading and ensures best practices and continuous improvement in the administration of NDAM formal documents.
**About you**
You’re a passionate individual who’s eager to launch their career in the rail industry If you have a strong understanding of document control and a dedication to upholding policies and procedures, you’ll thrive in this role.
We’re looking for a detail-oriented person with excellent organisational skills and proficiency in Microsoft Office. Your communication abilities and knack for building relationships with stakeholders will be key to your success.
- Demonstrated experience in a role responsible for complex and/or high-volume business administration.
- Proficiency with Microsoft Office, particularly Word, Excel, Teams, and Planner.
- Strong understanding of document management systems.
- Excellent communication skills, including report writing and presenting.
- Confident decision-making and problem-solving skills.
- Efficient time management skills, including the ability to prioritise work to meet business objectives.
- Tertiary or vocational qualification in Business Administration, document management or a related field (Desirable)
- ISO 9001 Quality Management System Certification (Desirable)
- If your skills or experience don’t exactly match our listed requirements, we still encourage you to apply. We value diverse perspectives and believe in the potential for growth and development.
- Demonstrated alignment with V/Line’s values of responsiveness, integrity, impartiality, accountability, respect, leadership and human rights.
**Why V/Line**
In addition to free myki travel, we offer:
- ** Community impact** - Make a genuine difference. Work in a role that connects Victorians, every day.
- ** Huge potential** - We’re transforming, and you can too. Be a change maker, recognised for your contribution and creativity.
- ** Dynamic environment** - V/Line operates in a constantly changing space. Join a fast-paced and exciting organisation.
- ** Collaborative team** - You’ll be part of a broader supportive team. Surround yourself with talented, passionate peers.
- ** Flexible working** - We support flexible working. Work in a way that supports you to thrive in your role.
As an equal-opportunity employer, V/Line is committed to creating a diverse, inclusive and respectful workplace and network that reflects the communities we serve. We accept and value the contributions of all our employees regardless of gender, ethnicity, sexual orientation, religion, age or disability.
We proudly acknowledge First Peoples of Victoria. We acknowledge their ongoing strength in practising the world’s oldest living culture. We acknowledge the Traditional Owners’ lands, waters, and skies on which we live and pay respects to their Elders past and present.
At V/Line, safety is our priority. Successful applicants will undergo relevant pre-employment and medical checks to meet our safeworking standards.
**What We Offer**
**Salary**: Clerk C1 (Base annual salary $78,103), in accordance with the _V/Line
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