Administrative Service Officer 4

2 months ago

Canberra, Australia ACT Government Health Full time

**Administrative Service Officer 4 - Office Manager - Division of Surgery**
**(**
**Job Number**:
**028VX**
**)**

**Description**

**Directorate**
- Canberra Health Services**Branch**
- Clinical Services**Section**
- Surgery**Position Number**
- 20011**Position Title**
- Office Manager - Division of Surgery**Classification**
- Administrative Services Officer Class 4**Vacancy Type**
- Temporary full-time (part-time hours considered)**Vacancy Length**
- Six months with the possibility of extension for a further five months.**Location
- The Canberra Hospital, Garran ACT**Base Annual Salary**
- $76,255 - $82,566**Contact Officer**Closing Date**
- 8 March 2023**Our Vision**: creating exceptional health care together

**Our Role**: to be a health service that is trusted by our community

**Our Values**: Reliable, Progressive, Respectful and Kind

**POSITION OVERVIEW**:
The Division of Surgery is responsible for delivering inpatient and outpatient surgical services to the ACT and surrounding region. The Division includes Surgical Bookings and Pre-Admission Clinic, Anaesthesia, Pain Management Unit, Operating Theatres, Post-Anaesthetic Care Unit, Day Surgery Unit and Admissions / Extended Day Surgery Unit, specialist surgical ward areas, medical and nursing outpatient services, ACT Trauma Service, Intensive Care Unit, Capital Retrieval Service and the Trauma and Orthopaedic Research Unit. These Units are supported by administration support officers.

Office Manager positions sit within the ACT Trauma Service, General Surgery and Acute Surgery Unit and the Capital Region Retrieval Service (CRRS). These positions are an integral part of a multidisciplinary team responsible for coordinating and facilitating the care of major trauma and surgical patients. The Office Managers work flexibly and collaboratively across these interconnected services to provide leadership and high-level administrative support to enable the efficient management of the administration functions of these services. These positions support the Unit Director of these services in achieving strategic and operational objectives.

CHS is formally recognised as a Major Trauma Service within the NSW/ACT trauma networks providing a tertiary trauma referral service to the ACT, Southern NSW Local Health District, and parts of Murrumbidgee Local Health District. The ACT Trauma Service at CHS aims to provide best practice care for trauma patients. The multidisciplinary trauma team includes medical, nursing, allied health and support staff who are committed to providing exceptional health care to trauma patients. The Office Manager will provide administration support to the Unit Director of the ACT Trauma Service, staff working within the ACT Trauma Service and to the Prevent Alcohol and Risk-related Trauma in Youth (PARTY) program.

The Acute Surgical Unit and General Surgery team provide care primarily to abdominal surgical patients from assessment in the Emergency Department, admission to hospital through to discharge, and ongoing care as an outpatient. The Office Manager provides administration support to clinicians, the units inpatient and outpatient services and to the Unit Directors.

The CRRS provides the flight doctors for the SouthCare Helicopter. This is a rotatory service and forms part of the Southern NSW Ambulance Helicopter network. SouthCare covers a large geographical area to the southern areas of the state of NSW extending from Goulburn to Hay in the west, south to the Victorian border / northeast Victoria and the east coast from Nowra to Mallacoota. The CRRS also provides clinical governance, medical education and training in Retrieval Medicine, telemedicine and co-ordinates retrieval and transfers of patients. The medical staff that work as part of the CRRS are highly skilled Emergency Medicine, Intensive Care or Anaesthetic specialists and senior registrars. The Office Manager provides administrative and data support to the CRRS. This position may also provide data support to other services if required.

**DUTIES**:
Primary responsibilities include provision of administrative support to clinical services within the Division of Surgery. Duties include:

- Provision of high-level support to ensure the efficient management and operation of the office within the Division.
- Provision of high-level secretariat and administrative support to meetings and other forums as required.
- Under general direction develop, distribute, update rosters and process human resources and finance/payroll forms.
- Undertake minor audits related to service delivery, enter data, assist with projects and accreditation of programs within and across services.
- Utilise digital health and health information systems to enable the provision of safe and timely access to services.
- Coordinate communications within and across services including but not limited to screening and classifying calls, diary management, disseminating information and taking timely and appropriate

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