External Communications Office Coordinator

2 months ago

Spring Hill, Australia The Salvation Army Full time

Number of Positions Available:

1
ABOUT US

- The Salvation Army is a Christian movement and one of Australia's largest and most-loved charities. We believe in doing good that transforms lives and futures for the better. It is this belief which drives us to find new ways and places where we can make a difference. From times of personal crisis to moments of national grief, we are always here — providing support, safety, community, and opportunity.
About the Role:
We are seeking a External Communications Office Coordinator, Location -Brisbane Public Relations Office for a Casual opportunity.

Purpose of the Role:
- To provide administrative support to the External Communications Manager for the successful delivery of diverse Communications portfolio functions in QLD.- This role will be required to develop and manage relationships with a number of key internal and external stakeholders and must maintain high levels of confidentiality and professionalism at all times.

Key Roles and Responsibilities:
Support- Provide administrative support to External Communications Manager to ensure the effective management of the External Communications office, schedule and workload.-
- Develop a range of reports, correspondence, documents, proposals and presentations to support the External Communications Manager- Provide support to the External Communications Manager by attending and taking meeting minutes as required.

Administration- Co-ordinate meetings, workshops, and committee meetings and Data entry- Assist with communications to Corps for reporting and reconciliation and fundraising campaigns.- Act as liaison between External Communications office and Donor Care Services- Assist with banking requirements.- Manage a range of financial processes including expenses, payroll, invoices etc. through Service Now to support the manager and the function.- Supplier and general finance queries are responded to and actioned as required.- Maintain levels of promotional materials and office supplies and records and filing systems.- Provide administrative support for Corps and External Communications office in Self Denial Appeal processes.- Conduct other support and administrative activities as required- Undertake a range of general office administration to ensure the smooth running of the office and function.

Stakeholder Engagement- Maintain and enhance relationships with internal and external stakeholders.- Build rapport with visitors to the External Communications office.- Liaise and coordinate meetings, visits and special engagements with stakeholders as requested.- Collaborate effectively with other executives, staff and EAs to ensure meetings and events are well planned.

Education and Qualifications Required:
- Certificate III in Business Administration (or equivalent) or demonstrated relevant experience, knowledge, and skills.- Studies or relevant experience in Public Relations would be highly regarded.- Significant demonstrated experience, knowledge, and skills in administration management.- Excellent communication skills, both verbally and in written correspondence, with high-level writing skills, including editing, proofreading, and minute-taking, and the ability to prepare, check, and edit documentation with a high degree of accuracy.- Demonstrated ability to manage multiple tasks and competing deadlines.-
- Proficient in Microsoft Office suite (PowerPoint, Excel, Word, Outlook).

Requirements of the role:
- A National Criminal History Check is required- Working with children’s check

What we offer

As a registered NFP we offer our eligible employees real and meaningful benefits such as;- NFP salary packaging ($15,900 tax free) plus meals and entertainment benefit ($2,650)- Flexible working conditions- Health, fitness and financial discounts / benefits- Paid parental leave - 12 weeks- Up to 8 weeks leave per year through our purchase leave scheme- Up to 5 days paid leave per year to ‘volunteer’ in a TSA program or activity- Purpose driven career which has positive social and sustainable outcomes- Employee Assistance Program - Independent confidential counselling service;- Opportunity for career development;- An inclusive culture of dedicated, passionate and professional team members- Positively supporting and impacting the lives of others through your career contribution
- The Salvation Army is a child safe organisation and is committed to protecting children and young people from harm. All child facing roles will require the successful completion of a Working with Children Check. Applicants for all roles require a mandatory National Police Check._
- We value Integrity, Compassion, Respect, Diversity, and Collaboration_

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