Executive Assistant

2 days ago


Fairfield, Australia Equans Full time

**Requisition ID**: COR00000734**Domaine**: Fonctions Supports/Support administratif**Type d'emploi**: CDI**Temps de travail**: Temps plein- Permanent full-time position
- On-site parking available
- Opportunity to join our multinational team
- EQUANS ANZ is part of a global, technical services leader, and part of the ENGIE Group. Our local team of qualified technicians and support staff delivers value for customers by balancing cost, risk, and performance, while having access to a global network of experts. We design and provide customised solutions for our clients to support them in their energy, industrial and digital transitions._
- With nearly 900 highly qualified employees across 20+ locations in Australia and New Zealand, we provide excellent technical know-how in design, installation, and maintenance, with a unique combination of skills in Mechanical, Fire Protection, AV and Electrical and Communications Services._

A fantastic opportunity has become available for an Executive Assistant to join the team. Reporting to the CEO, the Executive Assistant will be responsible for providing support to EQUANS Executive Leadership Team.
- Role overview _
- Creating agendas and minutes for each meeting & providing administrative support to the CEO, including minute taking and ensure appropriate follow-up actions are undertaken as agreed at meetings
- Managing CEO expenses
- Acting as the point of contact for internal and external stakeholders
- Providing support to the Executive leadership team (ELT) and organise ELT team meetings/functions
- Managing and organising the CEO’s diary
- Provide ‘gatekeeper’ and ‘gateway’ role, providing a bridge for smooth communication between the CEO and employees
- ELT/Board meeting coordination, agenda, and presentation preparation
- Automating processes and systems
- Compiling market research information (e.g., gathering industry information)
- Organising travel arrangements for the CEO and other ELT members as required
- General administration as required
- Support the CEO with personal needs as required
- All other duties as required
- Key skills & Experience required _
- Under-graduate in relevant field (preferred)
- Strong to advanced Microsoft Office skills - especially PowerPoint, Word & Excel
- Excellent written and verbal communications skills
- Proven aptitude for managing competing priorities with successful deliverables
- Ability to maintain high standards of service in a high-pressure environment
- Superior organisational skills and attention to detail
- Previous experience in a fast-paced role
- Self-motivation & a drive to achieve within set timeframes
- Previous EA experience preferred
- Ability to remain highly confidential

**_Why EQUANS_**
- Paid parental leave
- Paid volunteer leave
- Employee Assistance programs
- Flexible workplace
- Study leave

**_Benefits of EQUANS_**
- We offer a positive team approach across our 20 locations with a focus on flexible working options for our employees. We support our team members with their career development ambitions and offer training and development opportunities._

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