Executive Assistant

6 months ago

Melbourne, Australia NAB - National Australia Bank Full time

**Work type**: Permanent Full time
**Region**: VIC- Melbourne CBD
- **Make a genuine difference through the work you do.**:

- **Opportunity join NAB’s People and Culture division.**:

- **Be rewarded and recognised for the value you bring.**

**It’s more than a career at NAB. It’s about more opportunity, more moments to make a difference and more focus on you.**

Your job is just one part of your life. When you bring your ideas, energy, and hunger for growth to us, you’ll be recognised and rewarded for your contribution in return. You’ll have our support to excel for our customers, deliver positive change for our communities and grow your career.

We currently have an exciting opportunity for two experienced Executive Assistants to join our People and Culture division. These roles will provide 2:1 EA support to:

- Executive, People Shared Services and Executive, Talent.
- Executive, Capability & Culture and Executive, Reward, Performance & Workforce Relations

You will oversee and provide high level administration support by undertaking a wide range of administrative, organisational, and advisory duties, both complex and discrete, associated with the overall management and operation of the office and business unit.

**Key responsibilities will include**:

- Ensure your executives are fully and seamlessly supported in an accurate and timely manner in all aspects of the execution of their role, and that their time can be directed to managing executive level activity.
- Ensure all administrative matters in the office are undertaken proactively and efficiently.
- Ensure Executive time is structured according to their priorities and that they are prepared for meetings, conferences, and functions.
- Attend meetings, as directed, and take/manage actions where appropriate.
- Management of contract/expenditure approval flows and associated documents.
- Onboarding / offboarding of executive’s direct report employees including creating roles in SAP, SAP movements, ordering provisioning (laptops, logins, security passes).
- Ensure enquiries are dealt with in a professional and effective manner, through either personally handling enquiries or delegating them to appropriate person.
- Maintenance of distribution lists, shared drive access.
- Conform with all internal operating policies and procedures relevant to the position.
- Delegated Systems: Raising/Approvals (Sourceline, FlexiPurchase, PAP, Phub/SAP, MyID, Service NAB, Colleague Connect, etc).
- Manage tracking, reporting and reconciliation against key P&C LT business outcomes, including pcard, mandatory training, contract and invoicing approvals and expiry, team travel, etc.

**To be successful in the role you will be/have**:

- Competent in review of monthly expense management and contract/expenditure approval process.
- Advanced administration skills and competent in Microsoft Office.
- Capability to work in a fast-paced, at times complex environment.
- Ability to build relationships with key internal and external stakeholders.
- Sound time management skills with the ability to multi-task and prioritize accordingly.
- Profound years of experience supporting at Senior Executive level.

**Inclusion and Diversity**

We know that our people make us who we are. That's why we have built a culture of equity and respect - where everyone feels valued and appreciated for being their authentic selves. In partnership with our multiple Employee Resource Groups (ERGs) we continue to foster an inclusive environment, where all NAB colleagues’ unique backgrounds and identities are understood, respected and celebrated.

**More focus on**

We are committed to delivering a positive experience for our colleagues and a workplace you can be proud of. We support our colleagues to balance their careers and personal life through flexible working arrangements such as hybrid working and job sharing and competitive financial and lifestyle benefits. We invest in our colleagues through world class development programs (Distinctive Leadership and Career Qualified in Banking), and empower you to learn, grow and pursue exciting career opportunities. To learn more, visit the Benefits of Working at NAB page on our website.

**Join NAB**
- **Please note unsolicited CVs from agencies will not be accepted.

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