Document Controller

2 weeks ago


Melbourne City Centre, Australia Suburban Rail Loop Authority Full time

An exciting opportunity for an experienced document controller to contribute to effective document management and driving system improvements
- Permanent, full-time role with hybrid working arrangements (Melbourne CBD office/working from home)
- Attractive VPS 4 salary between $91,418 - $103,725 per annum + 10.5% superannuation

About the opportunity
This is a newly created role designed to support the delivery of Work Package D for the Suburban Rail Loop Project.
Reporting to the Manager, Information Management, you will play a pivotal role in:

- Working closely with project teams to fully understand business needs with the aim of ensuring the best possible information management frameworks are effectively utilised
- Implementing and maintaining efficient and effective records and document management systems and associated procedures that meet corporate and best practice requirements
- Managing incoming controlled documents issued by our project partners via an internal web-based document-controlled solution
- Completing quality assurance checks and overseeing the release of documents and formal review of documents to capture quality assurance issues
- Promoting the use of correct document and information management processes and procedures and identifying opportunities for improvement
- Providing guidance and training to staff on document and information management matters
- Managing and maintaining the internal electronic records and document management databases, repositories and filing systems, checking compliance with structures and naming conventions on a regular basis

About you
- Experience in the operation and maintenance of document and information management systems and databases
- Experience with document control practices and protocols for engineering documents
- Experience using electronic document management systems within the Office365 environment
- Experience with web-based collaboration systems (e.g. ProjectWise and TeamBinder)
- Outstanding project management skills
- Ability to prioritise own tasks, work with minimum guidance and meet deadlines while keeping supervisor informed of task progression and competition, and proactively seeking assistance when required
- Excellent communication skills and the ability to work effectively with managers and senior leaders and explain concepts and procedures

About us
Suburban Rail Loop (SRL) is a city and state-shaping project that will transform Victoria's public transport system, connecting our suburbs and creating opportunities in great places. The 90-kilometre Loop will link every major rail line from the Frankston line to the Werribee line, via Melbourne Airport, better connecting Victorians to jobs, retail, education, health services and each other.
Beyond the rail infrastructure and cross-suburb travel connections, over time SRL will reshape Melbourne from a city centred around a single CBD to a ‘city of centres' - attracting more businesses and people to the broader station areas and creating more jobs in Melbourne's middle suburbs closer to where people live. Local initiatives will include new and improved open and public space, tree planting, more walking and cycling paths, retail and hospitality areas and plazas.

Why join us?
- An emphasis on work/life balance
- High-performing team environment
- Equal opportunity employer
- Personal and professional development opportunities
- Committed to safety and wellbeing
- Training and development opportunities

How to apply
- Resume

Other important information
Employees at SRLA are required comply with all directions and/or policies introduced by SRLA in relation to the COVID-19 pandemic (as determined by SRLA, taking into account applicable Commonwealth or State government legislation, directions or policy as in force from time to time) including but not limited to directions or requirements regarding being vaccinated.

Applications close Australian Eastern Standard Time 11:59pm Tuesday, 9 May 2023*


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