Executive Assistant

6 months ago

Sydney, Australia NSW Government -icare Full time

**Sydney**
- Bring your organisational skills to support two Chiefs
- Permanent, Fulltime position, Sydney CBD location
- Hybrid working environment, offering starting salary of $93K + super

***About the Role**

Provides executive support that enables effective operations and the smooth running of the office of the two functional Chiefs through the provision of secretarial and administrative support services.

**Benefits**
- A corporate wellbeing program with subsidised gym membership, free flu vaccinations and health check programs
- 17.5% annual leave loading
- Comprehensive learning and development support aligned to icare’s Core Capabilities.
- Our People Awards - On-the-spot Recognition, Quarterly Values Awards & Our People Annual Awards
- Access to our Employee Assistance Program

**Duties**

It’s an exciting time at icare where no two days are the same; as an **Executive Assistant** you will:

- Represent the chiefs by obtaining and conveying information to internal and external stakeholders including liaison with senior levels of government and agencies and the private sector.
- Coordinate follow up action for the chiefs using discretion, initiative and confidentiality to enable highly sensitive matters to be dealt with appropriately.
- Manage the functional chiefs diary and the broader team as required, screens requests for appointments from internal and external sources, negotiates appointment times and resolves diary clashes to ensure that matters of an urgent or sensitive nature are given priority and makes optimal use of the chiefs time.
- Prepare all financial department documents for the chiefs and manage business plans, seasonal calendars and strategy documents.
- Provide administrative and coordination support for events and meetings including logistics.
- Adhoc support when required, including onboarding new starters, travel arrangements, greet team’s visitors, draft and prepare correspondence, agendas, minutes and reports.
- _**Skills & Experience**
- A broad range of experience in executive support in a corporate environment - financial services industry - highly regarded
- Successful completion of relevant tertiary qualifications in administration or equivalent skills acquired through practical experience - highly regarded
- Board governance experience - highly regarded
- Strong organisational and time management skills, ability to forward plan and prioritise
- Excellent diary and calendar management for multiple managers
- Strong experience with dealing with key stakeholders (internal & external)
- Confident and excellent people skills - working with different styles and personalities
- Highly proficient in Microsoft Office, Teams and Visio
- Ability to navigate an organisation and network with teams and stakeholders to achieve outcomes

**Culture**

We know our strength comes from the diversity of our people and would encourage people with different experiences and backgrounds to apply. We are committed to our people’s development so the people of NSW can thrive.

**About the Company**

We care for the people of NSW, building confidence and trust so our communities can thrive. We make the complex simple, so our schemes deliver better outcomes for people and communities. Whether a person is severely injured in the workplace or on our roads, icare supports their long-term care needs to improve quality of life, including helping people return to work.
- For more information about icare visit our website
- **icare operates a direct sourcing model so no agency introductions will be accepted**:

- We are a Circle Back Initiative Employer - we commit to respond to every applicant
- A talent pool may be created through this recruitment process.

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