Administration Officer

6 months ago


Brisbane, Australia Children, Youth Justice and Multicultural Affairs Full time

The Administration Officer role provides high quality administrative support, including maintenance of effective office and administrative systems to Placement Services teams with the Brisbane and Moreton Region.
This role focuses predominantly on supporting the creation and approval processes for financial support/placement packages of young people and families whilst ensuring compliance with department financial practices, pricing schedules and guidelines.
You will work as part of a collaborative team of specialised administration professionals to process high volumes of work, you will be comfortable seeking out additional information and working with mínimal supervision to progress and finalise tasks.

**The Administration Officer key responsibilities are**:

- Processing high volumes of invoices to regulated financial deadlines.
- Review and progression of financial package requests to ensure compliance with financial practices, pricing schedules and guidelines.
- Investigate financial enquiries ensuring timely, accurate solutions are reached.
- Liaise with departmental officers and other Government and non-Government organisations as necessary.
- Provide rotational secretariat support to IPS regional panels
- Provide a high standard of skills in a range of software packages and databases in the administration of services provided by the region.
- Contribute to effective team work by developing an understanding of the roles and duties of other team members and working collaboratively to deliver services to the region.
- Undertake financial, human resource and administrative duties as required
- Develop and maintain effective administrative systems, recordkeeping and business reporting including organisation of meetings, correspondence, minute taking, appointments, petty cash, taxi vouchers, accommodation and travel arrangements
- Administer financial processes including ordering, payments of accounts, petty cash, monthly monitoring and reconciliation in accordance with current legislative and departmental accounting practices.
- Enhance the local regional community by actively practicing and promoting excellence in service delivery and public administration and identifying opportunities for improving regional client service.

Applications will remain current for 12 monthsThis work is licensed under a Creative Commons Attribution 3.0 Australia License.


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