Executive Assistant Level 4 and Level 5
2 weeks ago
Executive Assistant (multiple roles)
Level 4
**$89,990 - $93,872 plus superannuation**
Level 5
**$97,277 - $104,805 plus superannuation**
ABOUT US
ASIS is Australia’s overseas secret intelligence collection agency.
ASIS’s mission is to protect and promote Australia’s vital interests through the provision of
intelligence services as directed by the Australian Government. This includes the collection of
intelligence related to national security, international relations and economic issues. ASIS also
contributes to Australia’s coordinated national efforts against terrorism, proliferation of weapons
of mass destruction, and trans-national issues such as people smuggling. To achieve this mission,
ASIS requires people with a wide range of skills and experience.
ASIS is looking for dynamic, experienced and qualified Executive Assistants (multiple roles) to be a
problem solvers with strong communication skills. Given the dynamic nature of ASIS’s working
environment, we rely on Executive Assistants to be flexible and consistent while maintaining
confidentiality within a discreet intelligence environment.
in support of ASIS priorities, while also ensuring the efficient day to day running of the SES Band 1
or SES Band 2 office. ASIS Executive Assistants act as the first point of contact for the executive,
speaking to the wider Service, external government departments / agencies and industry partners.
of a team.
ASIS values workplace diversity and is committed to providing a supportive, inclusive and
People, women, people with disabilities, people that identify as LGBTIQ+ and people from culturally
and linguistically diverse backgrounds.
What we offer
We offer a competitive salary package including 22 days annual leave, shutdown between
Christmas and New Years Day, 15.4% employer superannuation contribution, access to flex time
and generous paid parental leave. Full and part time positions as well as flexible work hours can
be negotiated.
All positions are office-based and located in Canberra, with conditions of service similar to those
in the Australian Public Service, including superannuation.
Role: Executive Assistant (L4-5)
Key Responsibilities and Tasks
Support ASIS SES Band 1 or SES Band 2 officers to ensure ASIS priority objectives are
completed.
Oversee and coordinate ASIS SES Band 1 or SES Band 2 officers correspondence, calendar
and expenses. Coordinate complex scheduling and calendar management as well as
information flow to senior executives.
Maintain and refine internal processes that support senior executive officers and coordinate
internal and external resources to achieve impact. Manage senior executives’ travel logistics.
Manage communication with the executive, the wider Service, and external Australian
Government departments / agencies and industry partners.
Maintain professionalism, integrity and strict confidentiality with all materials.
Core Skills / Education, qualification and experience requirements
The following will be highly regarded, however on the job training will be provided where
required:
Experience in administrative and executive support roles
Effective organisation and prioritisation skills, strong time management and the ability to
manage and coordinate multiple concurrent projects
Excellent written and verbal communication skills
Experience in developing and maintaining successful client / customer relationships and
maintain relationships at all levels
Ability to anticipate the needs of the senior executive officers
Understanding of the Australian Public Service and the National Intelligence Community
Experience overseeing budgets and expenses
**SELECTION CRITERIA**
Applicants are encouraged to consider the below selection criteria when preparing their
demonstrate behaviours aligned to the competencies for the position.
Supports strategic direction
Supports shared purpose and direction;
Thinks strategically;
Harnesses information and opportunities; and
Shows judgement, intelligence and common sense.
Achieves Results
Identifies and uses resources wisely;
Applies and builds professional expertise;
Responds positively to change; and
Takes responsibility for managing work projects to achieve results.
Support Productive Working Relationships
Nurtures internal and external relationships;
Listens to, understands and recognises the needs of others;
Values individual differences and diversity; and
Shares learning and supports other.
Displays personal drive and integrity
Demonstrates public service professionalism and probity;
Engages with risk and shows personal courage;
Commits to action;
Promotes and adopts a positive and balanced approach to work; and
Demonstrates self-awareness and a commitment to personal development.
Communicates with Influence
Communicates clearly;
Listens, understands and adapts to audience; and
Negotiates confidently.
Job Specific Requirements
Demonstrated experience and education r
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