Executive Support Officer

2 weeks ago

Melbourne, Australia Australian Health Practitioner Regulation Agency (AHPRA) Full time

**Job no**: V13611
**Work type**: Ongoing Full Time
**Location**: Melbourne
**Categories**: Finance

The Australian Health Practitioner Regulation Agency (Ahpra) works in partnership with 15 National Boards to implement the national regulatory scheme for health professionals. The purpose of health practitioner regulation is to protect the public by ensuring that only health practitioners who have the skills, qualifications and knowledge to provide safe care are registered.

This is an exciting opportunity to be a part of a diverse and collaborative organisation that delivers services and initiatives across Ahpra. In this role you will be responsible for the provision of effective and efficient executive support, coordination and administration to the senior leadership team. You will be professional, credible and your ability to build and foster key stakeholder relationships will see you succeed.

**This is a full time ongoing position to be based in our Melbourne office working a hybrid arrangement.**

Ahpra requires all employees to comply with Ahpra policies, including the Flexible working policy

**In this role you will**:

- Provide confidential executive assistance whilst demonstrating a thorough understanding of the office and the key roles and responsibilities.
- Ensure diaries are efficiently managed, including scheduling appointments, arranging meetings, booking rooms and organising catering as required
- To respond promptly to stakeholder requests, collate and disseminate relevant information, resolve standard problems, escalate issues when required, and effectively prioritise time and capacity to respond to stakeholders
- Organise travel arrangements, including bookings and preparation of detailed itineraries.
- To assist in the delivery of projects within the Office as required
- Effectively manage relationships with key stakeholders internally and externally
- Demonstrated experience managing an office supporting senior executives in a complex environment
- Advanced computer skills and in depth knowledge of relevant software such as Microsoft Office Suite
- Well-developed verbal and written communication, including writing of agendas, minutes and correspondence.
- Excellent interpersonal and relationship management skills
- A focus on detail with strong time management skills
- The ability to exercise sound judgement and resolve issues independently
- Great work/life balance with hybrid working arrangements - 2 days in the office and 3 at home offers the best of both worlds.
- A friendly and supportive working culture
- Discounted health insurance
- Sophisticated open plan workspaces in a 5-star rated building in a central location
- Attractive salary of $85,047 per annum plus Superannuation

**To apply**:

- Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process
- Closing Date:14 February 2024 11.55pm AEDT

With respect, no agencies please

**Advertised**: 30 Jan 2024 AUS Eastern Daylight Time
**Applications close**: 14 Feb 2024 AUS Eastern Daylight Time

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