Executive Support Officer

3 weeks ago

Melbourne, Australia The Royal Australian and New Zealand College of Psychiatrists Full time

**Full-Time, Fixed Term (6 months)**:

- ** Excellent employee benefits, including monthly RDO**:

- ** Salary range: $63,000 - $80,000 TRP**

The Royal Australian and New Zealand College of Psychiatrists (RANZCP), the principal organisation representing the medical specialty of Psychiatry in Australia and New Zealand, is seeking an Executive Support Officer, to join our team on a full-time, fixed-term basis for 6 months.

This role provides executive and administrative support to the Office of the President and CEO (OPCEO), and the Governance and Legal Departments.

**The role has a specific focus to**
- Coordinate incoming enquiries, then prioritize and prepare appropriate responses for review by the CEO, President, Governance Manager or Legal Officer as required.
- Prepare correspondence, reports, documents, presentations autonomously and to a high professional standard.
- Prepare meeting agendas, coordinate the recording of meeting minutes and meeting action sheets, and distribute and follow up as required for above groups/meetings.
- Schedule and plan meetings, forums and events (both internally and externally); book appropriate rooms and venues; manage travel arrangements; and arrange catering as required.
- Provide high level executive support to the RANZCP President-Elect including scheduling of meetings and provision of relevant briefings and meeting papers.
- Raise purchase orders, reconcile credit card expenses, and prepare reimbursements for relevant members and staff.

**The successful applicant will have**
- A minimum of 3 years’ experience providing administrative assistance and support to an Executive or General Manager, or Committees.
- Qualifications and/or equivalent experience in business administration or education is desirable.
- Experience working with, and a solid understanding of, Committees and/or Boards, and membership organisations is desirable.
- Excellent interpersonal communication and writing skills as well as detailed minute taking.

**Why work with RANZCP?**
- Monthly RDO
- Excellent work-life balance
- Hybrid working arrangements
- Convenient CBD location of head office
- Training and development opportunities

**How to apply**:
**Applications close on Tuesday 12 September 2023.

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