Executive Support Officer

1 week ago

Melbourne, Victoria, Australia YSAS Full time

Applications close:
COB on Friday the 3rd of February 202- Generous Salary Packaging

  • Employee Assistance Program available
  • Fixed term until 202
  • Full time (76 hours per fortnight)
  • Remuneration level dependent on qualifications and experience % Employer superannuation

About the position


This position is responsible for providing high-level Executive administration and secretariat support within a shared service model to the YSAS Executives (Chief Executive Officer, Chief: Finance and Corporate Services, Deputy CEO), and the Board.


Working as part of the Business Support team, with supervision by the Strategy and Planning Manager, the Executive Support Officer will work closely with another Executive Support Officer, other key administration staff, and senior management, in their day to day role.


Some of your key responsibilities will be:

  • High level Executive administration support, including diary and inbox management and delivery of professional correspondence.
  • Secretariat support for Board committees, including meeting coordination, collation and distribution of papers, and preparation of timely and accurate minutes.
  • Work as part of the Business Support team comprising the Executive Support and Administration Officers, with supervision by the Strategy and Planning Manager.
  • Administration for Corporate Services functions to provide timely and effective support and general office coordination if required.
  • Relief support for Head Office reception and switchboard as required.
  • Effective stakeholder engagement and collaboration with staff across the organisation to ensure needs are understood, recognised and responded to.

Please note:

  • Service delivery aspects of the role may be modified in order to comply with Victorian Government COVID19 guidelines.
  • As part of our Employment screening process you will be required to undertake a National Criminal History check and have a current Working with Children Check.

Further Enquiries


For a confidential discussion about the position, please contact Andrea Fernandes, Strategy and Planning Manager, on / regarding the role of Executive Support Officer - Recruitment Ref.

Number 001_202- YSAS has a zero tolerance for child abuse and is committed to the provision of a child-safe organisation.


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