Administration Assistant

5 months ago

Bellevue, Australia Ahrens Pty Ltd Full time

**About the Company**

Ahrens is a fifth-generation, South Australian family-owned company, with 120 years’ experience in delivering a diverse range of high-quality and cost effective products and projects across Australia, with footprints overseas.

We have become a full Construction, Engineering, Mining Services, Sheds & Silos and Water Storage company which provides complete turnkey project solutions, supported by 26 divisions and backed by 1300-plus people.

**About the Role**

**Key Responsibilities**
- Be the first point of contact for all visitors/guests, offer relevant assistance and direct them to the requested person/location.
- Answering incoming phone calls and forwarding to the relevant personnel.
- Receiving and receipting incoming mail and distributing outgoing mail accordingly.
- Manage Accounts Receivable in regards to invoicing rural deliveries.
- Support Accounts Payable tasks such as invoicing and reconciling transactions to supplier statements.
- Use the SAP software to maintain vendor and customer details, check/process receipts for staff vouchers and reimbursement claims and enter sales orders.
- Filing banking remittances and invoices to the relevant location.
- Following up on outstanding invoices/credits from suppliers.
- Perform banking duties in relation to supplier bank files and stamping invoices and ensuring they have been actioned before the provided deadline.
- Ensuring office stationary and general office and kitchen supplies are maintained, following the relevant approval process.
- Perform admin duties such as printing, laminating and scanning when reasonably directed.
- Assist Sales department as required. Undertake all other reasonable tasks and duties within your skill and ability, as directed.

**Skills and Experience**
- Previous experience in an office environment and in a customer service role.
- Strong attention to detail.
- Excellent time management skills with a strong capacity of meeting deadlines. Strong initiative and problem-solving skills.

**Why Work at Ahrens & Pioneer Water Tanks
We are continually evolving and investing in our people and facilities to achieve satisfying outcomes.

We strive for a positive and supportive team culture which embraces diversity and innovation, and aligns with our core values including commitment, integrity and safety. In return we reward those who passionately work towards realising our vision.

**Benefits**
- Employee Assistance Program, supporting you and your family’s health & wellbeing
- Discounts to some of Australia’s leading corporate partners in private health insurance, gyms, travel, clothing, vehicles and more
- Generous paid parental leave entitlements to support you and your family
- Annual Employee Donation Scheme to support a charity/cause of your choice
- Family, social and team building events Opportunities for career progression

**How to Apply

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