Facilities Officer

7 months ago

Melbourne, Australia Allens Full time

Facilities Officer

Your role

At Allens, our business teams are also specialists in their field, using their unique knowledge and expertise to solve critical client and business challenges.

You'll be a part of our Business Operations team based in Melbourne. You will work closely with the Facilities Manager to manage the day-to-day operations of our premium tenancy and ownership of the client floor.

As a Facilities Officer you will:

- Manage and perform all aspects of the physical setup of the client floor, including the opening and closing of operable walls, installation and basic maintenance of furniture, fixtures and equipment;
- Set up meeting rooms and function spaces with furniture and provide assistance with office moves
- Assist the Catering team to prepare spaces for our staff and clients;
- Problem solve and assist with maintenance requests relating to security, cleaning, air conditioning and general maintenance;
- Coordinate and complete occasional administrative tasks related to the operations of the tenancy such as access cards, organising servicing for machinery, adjusting work spaces etc;
- Work with the Facilities Manager on WHS related tasks and provide support for fire safety and evacuation training.

This is a permanent, full-time opportunity. Flexibility matters at Allens, so if you are looking for flexibility in your work, we would be happy to discuss what arrangements would work best for you.

About you

You will have:

- Strong organisational and time management skills;
- Excellent verbal and written communication skills, with the ability to build and maintain strong relationships with team members, various stakeholders and vendors;
- An ability to work independently, as well as part of a team, in a fast-paced environment;
- Resilience and enthusiasm, with a strong sense of pride in your work;
- Knowledge of WH&S principles;
- Sound knowledge of Word and Excel;
- Previous experience working in a Facilities Management team within a corporate or professional services environment is advantageous but not a requirement;
- A desire to learn, grow, network, mentor others.

Your development

In joining Allens, you will receive unparalleled learning and development opportunities. You will be challenged, supported and guided as you learn and develop, and will be encouraged to grow. We foster greatness, and will coach and support you to meet your goals and aspirations.

Our unique Career Deal allows you to take control of your career and provides a transparent approach to career development. Our international alliance with Linklaters means we are able to support secondments all over the world.

Our perks

Our benefits include:

- Financial: market competitive fixed remuneration; salary continuance insurance, employee recruitment referral program, discounts at hundreds of suppliers including retail outlets, health and travel insurance, charity matched funding program.
- Health and wellbeing: fully subsidised gym memberships, annual flu vaccinations, skin checks, in-house snacks and catered meals, subsidised sporting and social activities, emergency childcare, Employee Assistance Program including confidential counselling, wellbeing coaching and financial coaching for employees and their families and regular wellbeing sessions with our in-house consulting Psychologist.
- Flexibility: hybrid and flexible working arrangements to support you in your work and life commitments and passions, equipment to support working from home.
- Leave: ability to purchase additional annual leave, access to an enhanced, inclusive and flexible
- parental leave policy
- 26 weeks paid parental leave with no minimum service for permanent employees and high quality executive coaching to support the transition.
- Recognition: team based recognition including social activities and contribution based recognition activities, and annual Allens Values Awards to nominate and recognise the incredible contributions of our people.

Allens is also proud to invest in our communities, giving you the opportunity to make a difference through our work on reconciliation, the environment and other social justice issues as well as our workplace giving and volunteering programs.

How to apply?
- The right role for you might be just around the corner

At Allens, we've been building legal careers for 200 years; longer than any other firm in Australia. The impact of our people extends to almost every sphere of business, government, the judiciary and the wider legal profession. We continue to provide opportunities for people from diverse backgrounds to build outstanding careers and shape the world around them.

Through our alliance with Linklaters, we work in a global network of 41 offices in 26 countries. Our size and global reach provide exceptional opportunities for career development, including both on-the-job learning and formal training and development opportunities.

Our commitment to high performance is balanced with a focus on well

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