Business Support Coordinator

5 months ago

Melbourne City Centre, Australia Department of Health Full time

**About the role**:
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The Business Support Coordinatorprovides executive and administrative support to the Collaborative Centre.

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Reporting to the Senior Executive Assistant, the Business Support Coordinator provides timely support to the Co-CEOs, Directors, the operational teams and provides secretariat support to key working groups of the Collaborative Centre.

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The Business Support Coordinator ensures timely and accurate coordination of communications, purchasing and payments, HR administration, information and records management, and other business support activities.

**About us**:
The Victorian Collaborative Centre for Mental Health and Wellbeing (Collaborative Centre) is an independent statutory body that brings together lived experience leadership, innovative service delivery and cutting-edge mental health research to drive system transformation. We are unapologetically ambitious in our drive for ground-breaking change to Victoria's mental health and wellbeing system, so that people receive mental health and wellbeing support when, where and how they may want it.

**How you'll make a difference**:

- Provide a range of executive and administrative support functions to Collaborative Centre Co-CEOs, Directors and operational teams. This includes supporting Directors in managing diaries and providing quality administrative support to committees, working groups and meetings.
- Effectively manage and develop office processes that provide quality support to the broader operational team in business and administrative functions such as ensuring timely approvals are gained from appropriate authority holders, processing of payments, records management, and employee onboarding and offboarding activities.
- Utilising emotional intelligence skills, foster a positive culture within the organisation. This includes flexibly responding to the support needs of the Co-CEOs, the wider executive office and leadership teams.
- Demonstrate professionalism and sensitivity with external stakeholders to ensure a positive experience when engaging with the Collaborative Centre, including confidentiality and cultural safety.
- Develop and maintain executive support and administrative processes that assist with effective and efficient functioning of the Centre.
- Take reasonable care for your own health and safety and for that of others in the workplace by working in accordance with legislative requirements and occupational health and safety (OHS) policies and procedures.

To learn more please click ‘Apply' to view the Position Description on the Careers.vic website.

**What we offer**:

- The opportunity to perform meaningful work, making direct contributions toward enabling Victorians to be the healthiest people in the world.
- A wide range of growth and development opportunities within the department and wider Victorian Public Service & Sector.
- A strong commitment to work-life balance, including a diverse array of flexible working arrangements.

**How to apply**:
Applications should include a resume and a cover letter. Click the ‘Apply' button to view further information about the role including key contact details and the advertisement closing date.
We are committed to developing and supporting a workforce that is well equipped and highly motivated to provide responsive and quality services to all Victorians. We continue to build an inclusive workplace that embraces diversity of backgrounds and differences to realise the potential of our employees for innovation and delivering services aimed at enhancing the lives of all Victorians.
Preferred applicants may be required to complete a police check and other pre-employment checks including proof of 3 vaccinations (including booster) against COVID-19. Information provided will be treated in the strictest confidence, in line with our Privacy Policy.

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