Admin Assistant to Business Manager

2 weeks ago

Melbourne, Australia Education Full time

Location: Melbourne | Southern Metropolitan

Job type: Full time / From 24/04/2023 - 30/09/2023

Organisation: Education

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 1339844

**Selection Criteria**:
SC1 Demonstrated capacity to work as an effective member of an office team, including capacity for directing the work of others.

SC2 Demonstrated knowledge and experience in respect to human resource and financial management records systems. Desire and ability to undertake training in finance, HR, facilities management and WorkCover as required.

SC3 Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports. Ability to support the Finance Committee with information regarding finance matters and budgets.

SC4 High level organizational skills, including the capacity to prioritise workflows. Because we are a multi-campus school, this will include dealing with requests from leadership and staff at both Somers and Woorabinda.

SC5 High level written and verbal communication and interpersonal skills, including the ability to communicate effectively with all members of the school community including students, parents and staff, as well as a demonstrated ability to work effectively and proactively with outside organisations and all members of the school community taking into account their individual needs and circumstances.

**Role**:
Attendance is not required during school holidays.

Objectives will, generally, be clearly defined; guidelines will be broad and day-to-day direction mínimal. Management responsibility extends to ensuring appropriate support levels are maintained across the school. Range 4 generally provides key support and timely advice to the leadership team and school council and liaises with the general school community, the Department and other government agencies and service providers.

Specialised professional roles will carry a high level of independence and accountability where suitable scope is provided to achieve objectives.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

**Responsibilities**:

- Manage the work practices and priorities of support staff in a school/s.
- Manage the maintenance of confidentiality in respect to all school records and communication systems.
- Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
- Provide administrative support to external service providers as required.
- Manage the processing of student enrolments using our purpose-written online enrolment system.
- Provide required level of administrative support for school events, functions and projects.
- Implement induction programs for new staff, volunteers and other workers to the school.
- Provide adminstrative support to the Business Manager while being trained to potentially take over that role

**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
**Child Safe Standards**:
**DET Values**:
**Other Information**:
We are looking for a professional person to assist our Business Manager with a variety of tasks including CASES Finance, HR, WorkCover and facilities management (AIMS).

Training will be provided for the successful applicant with the intention that this position will evolve into the ongoing Business Manger role in the future. This position would be ideally suited to someone who has worked as a Business Manager or for someone who has undertaken a similar role as described in an acting position and is willing to undertake further training.

Please contact the school for further information regarding this position.

**Location Profile**:
Somers School Camp is a residential, multi-campus outdoor education government primary school. Our curriculum centres on building the capacity of the whole child, stewardship of the environment, meeting challenge and building resilience.

Our Somers campus has been in operation since 1959 and is located on 12 hectares of DE land, which extends through coastal bushland to the foreshore and the spectacular sandy beaches of Western Port Bay. All areas of Victoria are offered camps over a two-year period. One hundred and sixty Year 5 and 6 students (80 girls and 80 boys) from a large number of schools attend each of the 19 nine-day camps held every year. A total of three thousand and forty children attend Somer

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