Travel and Scheduling Coordinator

5 months ago

Melbourne, Australia mi-Support Full time

**Company Description**

The Travel and Scheduling Coordinator provides efficient and cost-effective planning, coordination and administration of Consultant scheduling and Employee travel. Travel is inclusive of any means of transport for which an expense is incurred.

This is a part-time role (4 days per week) primarily based in Melbourne with hybrid working arrangements available. **This role is fixed term to cover for parental leave for 12 months**. We are seeking a Travel and Scheduling Coordinator who can work the hours **8.30am to 4.30pm Monday, Tuesday, Thursday and Friday.**

Responsibilities include but not limited to:

- Determine consultant availability by direct liaison with consultants;
- Liaise with State offices regarding specific consultant needs;
- Create and maintain a database for production of monthly consultant scheduling (by State and Consultant);
- Maintain hotel and airline corporate rate contracts
- Maintain a travel and accommodation database to reflect all travel and accommodation bookings made and expenses incurred by stakeholders.
- Reconcile the stakeholders Credit Card statement used for travel and accommodation ensuring all charges are allocated to an authorised Cost Centre.

**Qualifications**
- Minimum 3 years in supporting the health sector in an administrative / practice management role.
- Experience in invoicing, cost reconciliation and debt management.
- Experience in coordinating and delivering client focused business processes and services.
- Willingness and ability to learn and adapt quickly to change.
- Be able to meet tight details with accurate and attention to detail.
- Excellent oral, written and interpersonal communication skills.
- Demonstrated ability to work independently and within a group environment.

**Additional Information**

**Join a group which offers**:

- Flexible working arrangements
- Employee discounts for health insurance, gyms, pools and travel club
- Novated leasing and basic salary sacrificing
- Paid Parental Leave
- Purchased Leave (up to a further 4 weeks)
- Employee Assistance Program and Financial Wellbeing Program

Our teams are making a difference to the community that we serve - be it through volunteering, helping to raise funds or working with our network of health providers, we connect our community partners to the support they need.
- ** We will not be able to support international applicants for this role._

**You are welcome here.**

Our fast-growing team of more than 3,500 people around Australia represent a huge array of life experiences, skills and ways of thinking. We value all these differences.

We are an Equal Opportunity Employer, proudly welcoming people with disability including mental health conditions, people from diverse cultural and linguistic backgrounds, people from the LGBTQI community, veterans, carers and Indigenous Australians to our team.

We are happy to adjust our recruitment process to support accessibility needs.

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