Administrative and Team Support

2 weeks ago

Newcastle, Australia Royal HaskoningDHV Full time

**Vacancy Intro**:
Are you passionate about making a positive impact on the planet? Do you want to be part of a dynamic and forward-thinking organisation dedicated to combating the pressing challenges of climate change? Look no further

We are Royal HaskoningDHV and we are on a mission to create a sustainable and resilient future for generations to come. We firmly believe that the time for action is now, and we are actively seeking talented individuals like you to join us in this crucial fight against climate change.

**What will you do**:
**Join Our Newcastle Resilience Team as Administrative Support**

We are seeking a dedicated Administrative Support professional to join our dynamic Newcastle office and support the Resilience team in NSW. Upholding the highest standards of respect, integrity, and confidentiality, you'll serve as a role model for administrative staff across the company.

**Main Responsibilities**:

- Serve as a central point of contact and information for the Associate Director, Advisory Group (ADAG) Resilience in NSW, alongside a small team of support staff.
- Provide comprehensive administrative support, including handling proposals, expenses, invoices, and other documentation.
- Coordinate diaries, manage appointments, and ensure the ADAG is prepared for meetings with necessary materials.
- Manage incoming calls, take accurate messages, and arrange travel logistics such as flights, hotels, and car rentals.
- Assist with general office tasks including photocopying, filing, and archiving.
- Support monthly financial reporting and monitor project health metrics, assisting with financial processes like WIP, invoicing, and debtors.
- Maintain and update the CRM database, ensuring accurate and current client information.
- Proofread and edit company internal CVs for the Business Unit, updating them biannually.
- Maintain precise expense records, review invoices before approval, and reconcile credit card statements.
- Collect and compile Customer Satisfaction Survey data.
- Conduct internet research on clients, market sectors, and relevant topics.
- Assist in coordinating conferences and events.
- Provide comprehensive office support to the Newcastle office.

**Additional Responsibilities**:

- Provide cover for other PA/secretarial staff when required.
- Undertake any reasonable duties requested by your line manager within the scope of your role.

**Where you will work**:
We have a rich 140-year history of driving inclusive, sustainable development alongside our clients, focusing on areas where we excel and can make a significant impact. Our team is committed to shaping a positive future and leaving a lasting legacy.

We are commercially astute engineers, project managers, and consultants who specialize in designing smart cities, airports, ports, buildings, and more. By reinventing industries and collaborating on clean energy and water solutions, we leverage smart data and digital technologies to transform information into actionable insights.

In an increasingly interconnected world, we work together with our clients and partners, we use data and algorithms to translate insights into foresights. We help our clients in their digital transformation and we support our clients’ business with better and faster execution of their ambitions.

Together, we are dedicated to enhancing society together through our collaborative efforts.

**What you bring**:

- Works effectively in a team, confidently engaging with individuals at all levels.
- Has demonstrated experience in administration, adept at both independent work and collaborative tasks.
- Excels in prioritizing multiple demands.
- Takes initiative and accountability.
- Adapts flexibly to evolving situations.
- Displays tenacity in their approach to challenges.
- Solves problems responsibly and efficiently.
- Performs well under pressure.
- Takes direction effectively.
- Communicates exceptionally well, both in writing and verbally.

Qualifications and Experience:

- Event and conference planning
- Proficient in Microsoft Office suite (Outlook, Word, Excel, PowerPoint)
- General secretarial skills
- Experience in an engineering environment

**What we offer you**:
Royal Haskoning Australia is committed to fostering diversity and inclusion at every level. We believe in embracing individual differences as a catalyst for innovation, creativity, and collaboration. Our goal is for our workforce to mirror the diversity of our communities and customers.

In addition, we offer:

- Competitive salary package + benefits
- Paid Parental and Partner Leave
- Option to purchase additional annual leave
- Flexible working arrangements
- Technical development through on-the-job learning and structured training opportunities

Join us in creating a workplace where diversity thrives and everyone is valued for their unique contributions.

**Are you our new colleague?**:
**We're eager to meet you Click "Apply" to submit your resume and cover letter.**

Royal Hask

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