Contracts Coordinator

4 weeks ago

Melbourne, Australia Swinburne University of Technology Full time

The Contract Coordinator, Campus, and Asset Services, is responsible for overseeing the day-to-day operational management of Campus and Asset Services contracts and services for Swinburne University of Technology.

This role is required to:

- Ensure suppliers are meeting their contractual obligations including obtaining relevant business accreditations, liability and work cover insurances.
- Report on the Campus and Asset Services performance and expenditure.
- Manage the Campus and Asset Services Help Desk.
- Ensure service requests flow through to suppliers appropriately in relation to the service contracts outlined above.

**About You**
To be suitable for this role you will need to have experience in the below key accountabilities:

- Monitor, control and report on the annual contracts budget for the CAS team on a monthly basis to identify possible savings and overspends.
- Undertake research and data analysis in relation to preventative and reactive maintenance for campus infrastructure including preparing regular detailed business reports and making recommendations.
- Implement and enforce plans and strategies for preventative and reactive maintenance to satisfy stakeholder requirements, create efficiencies, reduce costs and position the University to cope with future demands and expectations.
- Working closely with procurement partners, support the procurement process by helping define specifications, development and maintenance of service level standards, negotiating contracts with external service providers, as required.
- Evaluate potential suppliers using developed and agreed criteria to support alignment and understanding of the expectations and requirements of engagement.

For more information on the key selection criteria please refer to the job description

**Qualifications**
- A degree with subsequent relevant experience in Accounting or Business management, or any other relevant discipline; or equivalent combination of relevant experience in contract management and/or education/training.
- Demonstrated knowledge of contract management practices and protocols.

**About Swinburne University of Technology**
Swinburne Horizon 2025 draws upon our understanding of future challenges. With this new strategic plan, we choose to build Swinburne as the prototype of a new and different university - one that is truly of Technology, of Innovation and of Entrepreneurship, and proud of it. We are committed to a differentiated university proposition in education and research, so that:

- Every Swinburne learner gets a work experience
- Every Swinburne graduate gets a job
- Every Swinburne partner gets a tech solution
- Swinburne is the prototype of global best practice

The achievement of our 2025 moon shots depends on our capacity to work collectively, always, as One Swinburne.

**To Apply**
Please submit your CV and cover letter addressing your suitability for this position.

To review the Position Description and to apply, please scroll down to the bottom of the page.

If you are viewing this advert from an external site, please click ‘apply’ to begin and you will be redirected to Swinburne’s Jobs website to access the Position Description at the bottom of the page.

**Applications Close: 31st of October at 5pm**

Swinburne offers flexible working options, leave and parenting/carer policies to support work life balance.

**Equity and Diversity**
Swinburne is a large and culturally diverse organisation and we are proud of our commitment to equity, diversity and inclusion through key initiatives. For further information on all our initiatives visit our Equity & Diversity website.

We welcome and encourage applicants from diverse backgrounds to apply.

**Aboriginal and Torres Strait Islander Applicants**
- We are a 2023 Circle Back Initiative Employer - we commit to respond to every applicant_

LI-SW

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