Ministerial Liaison Officer

3 weeks ago

Hobart, Australia Tasmanian Government Full time

**Ministerial Liaison Officer (357543 and 354988)**:
Department of Justice

Office of the Secretary

Applications must be submitted by Tuesday 31 January, 2023 11:55 PM

**Position details**:
**Applications close**:

- Tuesday 31 January, 2023 11:55 PM AEST**Award/Classification**:

- Tasmanian State Service Award - General Stream Band 5**Salary**:

- $93,771.00 to $98,362.00 per annum**Employment type**:

- Permanent, full-time**Region**:

- South**Location**:

- Hobart**Job description**:

- The position is responsible for ensuring the effective flow of information between the Department of Justice and Ministerial offices. Provide advice and assistance to staff across the Department in relation to the preparation of Ministerial and Parliamentary documents and including monitoring adherence to legislative, policy and procedural requirements as well as undertaking quality assurance of documents being provided to Ministers.The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact person listed for this vacancy.

We are a diverse and inclusive workplace and understand the importance of flexible working arrangements. Talk to us about how this could work for you.

**Hours per fortnight**:
73.50 hours per fortnight - flexible options available.

**Duties**:

- Liaise with staff across the Department, independent statutory bodies and other stakeholders to ensure the timely preparation of high quality correspondence, briefings, and other documents for the various Ministers to whom the Department is responsible.
- Provide high quality advice and support to staff across the Agency in relation to departmental and Ministerial procedures, requirements and standards.
- Act as the key point of contact for the various Ministerial offices in relation to the flow of information, provision of advice and documents
- Coordinate the preparation of agenda items, action lists and other documents for the Department’s regular Ministerial meetings, coordinate the attendance of various officers as required and follow up on outstanding actions.
- Manage the preparation of Cabinet and Parliamentary documents, by coordinating input from staff across the Agency and ensuring that documents comply with relevant requirements.
- Prepare Ministerial and departmental correspondence, reports and submissions relating to the functions of the Department of Justice.
- Prepare requisite documents and provide support for Ministers and Departmental staff during parliamentary sessions and other key government processes, such as Budget Estimates Committees, as appropriate.
- Assist with the development of ministerial and other documentation and review draft documents to ensure the content is accurate and the documents are well written and presented.
- Provide efficient and effective Ministerial information and document tracking systems and advise Agency Executive in relation to outstanding and actions and overdue correspondence.
- As required from time to time, perform other tasks relevant to the skills and experience of the position classification.

**Download the Statement of Duties and any Associated Documents**:
**How to apply**:
To apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV. We do not require a separate statement addressing the selection criteria.

Refer to the 'Information for Applicants (DOJ)' document for further information. Please note, attachments must be in Microsoft Word or PDF format.

**For more information**:
Michelle Lowe
Director, Office of the Secretary
Phone: (03) 6165 4953

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