Departmental Liaison Officer

2 weeks ago

Hobart, Australia Tasmanian Government Full time

**Departmental Liaison Officer (356949)**:
Department of Justice

Office of the Secretary

Applications must be submitted by Monday 12 June, 2023 11:55 PM

**Position details**:
**Applications close**:

- Monday 12 June, 2023 11:55 PM AEST**Award/Classification**:

- Tasmanian State Service Award - General Stream Band 4**Salary**:

- $78,246.00 to $90,062.00 per annum**Employment type**:

- Fixed-term, full-time**Region**:

- South**Location**:

- Hobart**Job description**:

- As part of the Office of the Secretary team, coordinate the flow of information and requests between the Department of Justice and its Secretary, the Office of the Minister and other Ministerial offices, to ensure that all information meets specified standards, requirements and timeframes. Prepare and review documentation, provide advice and guidance to Ministerial and Departmental staff in relation to document preparation, clearance requirements and timeframes and undertake duties to support the efficient and effective operation of the offices.The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact listed at the end of this vacancy.

We are a diverse and inclusive workplace and understand the importance of flexible working arrangements. Talk to us about how this could work for you.

**Period of Appointment**:
Fixed term until 25 May 2025

**Hours per fortnight**:
73.50 hours per fortnight - flexible options available.

**Duties**:

- As the primary point of liaison between the Department and the Office of the Minister regarding the movement of documents, coordinate the flow of documents;
- Liaise with Departmental and Ministerial staff to ensure the timely preparation of correspondence, briefings, event packages, parliamentary information and other documents for the Minister;
- Under the guidance of the Director Office of the Secretary implement and evaluate policies, systems and processes to maintain and improve standards of service delivery;
- Review documents in respect to adherence to the style guide, grammar and fit for purpose content before they are presented to the advisers and/or Minister;
- Provide guidance, assistance and recommendations to Departmental and Ministerial staff in respect to the preparation and presentation of advice and documentation;
- Ensure that documents are managed and transmitted in accordance with approved information management systems and requirements;
- Develop effective networks and sound working relationships that are client focussed, proactive and responsive, with a range of stakeholders;
- Undertake other duties that may be required to assist in the effective and efficient administration of the Minister’s office including attending meetings and events.
- The incumbent can expect to be allocated duties, not specifically mentioned in this document, that are within the capacity, qualifications and experience normally expected from persons occupying positions at this classification level.

**Download the Statement of Duties and any Associated Documents**:
Statement of Duties (356949) Departmental Liaison Officer.docx

Statement of Duties (356949) Departmental Liaison Officer.pdf

About the Department of Justice (Office of the Secretary).DOCX

About the Department of Justice (Office of the Secretary).pdf

Information for Applicants (DOJ) Short Form Application.docx

Information for Applicants (DOJ) Short Form Application.pdf

FAQs Short Form Application.docx

FAQs Short Form Application.pdf

**How to apply**:
To apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV. We do not require a separate statement addressing the selection criteria.

Refer to the 'Information for Applicants (DOJ)' document for further information. Please note, attachments must be in Microsoft Word or PDF format.

**For more information**:
Michelle Lowe
Director, Office of the Secretary
Phone: (03) 6165 4953

**Reasonable Adjustment Queries**:
Organisational Development and Design Team
(03) 6165 7603

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